Term Officer

Vocational Training Council; Hong Kong; On-site; HKD 180,000 - 320,000; Full time

Job summary

Hong Kong Institute of Vocational Education (Sha Tin) seeks a capable administrator to support campus operations through human resources, student and course administration, and project coordination. The role involves coordinating staff, committees and events while ensuring adherence to Council policies.

The successful candidate will have a recognised degree, strong language abilities in Chinese and English, and solid IT skills. The position requires flexibility to work irregular hours if needed.

Qualifications

• A recognised degree or equivalent.
• Excellent communication, presentation, interpersonal and administrative skills.
• Strong organisation, problem solving and time management abilities.
• Mature, dynamic, self-initiative with the ability to work independently and under pressure.
• Proficiency in written and spoken Chinese and English, Putonghua preferred.
• Good IT knowledge and skills.

Responsibilities

• Perform administrative duties across HR, student/course administration, and general operations.
• Assist Head of Operational Unit to enforce Council policies and systems.
• Supervise clerical staff for efficient unit operation and coordination.
• Participate in committees, boards and meetings.
• Coordinate projects, events and publicity for the unit.
• Support implementation of the unit's quality policy.

Skills

Communication skills

Presentation skills

Interpersonal skills

Organisational skills

Administrative skills

Education

Recognised degree or equivalent

Tools

IT literacy

Job description

Hong Kong Institute of Vocational Education (Sha Tin)

Department / Section : Campus Secretariat

Major Duties

• (a) To perform administrative duties in respect of one or more of the following areas:
  • (i) Human resources management;
  • (ii) Student and course related administration;
  • (iii) Administrative and academic support (e.g. student admissions, student services, student records activities and matters relating to programme planning and operation);
  • (iv) Financial and supplies matters;
  • (v) General administration and facilities management;
  • (vi) Planning and organising events; and
  • (vii) Project administration and coordination.
• (b) To assist the Head of Operational Unit to administer relevant policies and systems with a view to ensuring compliance with Council’s policies.
• (c) To supervise and coordinate the work of clerical and supporting staff to ensure effective operation and management of the operational unit;
• (d) To undertake committee work in various committees, boards and meetings;
• (e) To assist in coordinating projects and events, and the publicity matters of the operational unit; and
• (f) To help implement the quality policy of the operational unit.

Requirements

• (a) A recognised degree or equivalent;
• (b) At least 2 years’ relevant work experience at the executive level, preferably in educational institutions or major organisations;
• (c) Good communication, presentation, interpersonal, organisation and administrative skills;
• (d) Good problem solving, time management and team building skills;
• (e) Mature, dynamic, self-initiative, willingness to meet challenges and the ability to work independently and under pressure;
• (f) A high level of written and spoken language proficiency in both Chinese and English, preferably including Putonghua; and
• (g) Preferably with good IT knowledge and skills.

Note(s)

• (1) Applicants are required to highlight their language proficiency (e.g. HKCEE, HKAL, IELTS, CRE, etc.) in their C.V.
• (2) Shortlisted candidates may be required to take a written assessment.
• (3) The appointee(s) may be required to work irregular hours or outside normal office hours.
• (4) Applicants who have responded to the advertisement in the last six months need not re-apply.

Closing date for application: 4 November 2026

Applicants not invited for interview within 10 weeks from the closing date may consider their applications unsuccessful.

The Council reserves the right not to fill the post(s).