Officer (President’s Office)

Technological and Higher Education Institute of Hong Kong (THEi); Hong Kong; On-site; HKD 180,000 - 260,000; Full time

Job summary

The Technological and Higher Education Institute of Hong Kong (THEi) is seeking a capable executive assistant to support the President’s Office. The role involves compiling management reports, minutes, agendas, and official correspondence, plus coordinating events and liaising with internal and external parties.

Ideal candidates have a recognised degree, at least two years of executive experience, and strong English/Chinese communications.

Qualifications

• A recognised degree or equivalent qualification.
• At least 2 years’ relevant work experience at executive level.
• Detail-oriented, organised, proactive, with time management and multi-tasking ability.
• Strong interpersonal and communication skills in English and Chinese.
• Experience in report, meeting minutes and/or proposal writing is a plus.
• Able to handle confidential information appropriately.
• Proficient in MS Word, MS Excel, MS PowerPoint, and Chinese word processing.

Responsibilities

• Assist in preparation and compilation of management reports and meeting materials.
• Organise, manage and provide secretarial support for meetings and boards.
• Coordinate events and prepare official correspondence.
• Liaise with internal and external parties on behalf of the President’s Office.
• Provide administrative support to the operation of the President’s Office.
• Coordinate visits for external guests and assist ad hoc projects.
• Support duties at different sites as required, including outside Hong Kong.
• Attend to other duties as necessary to support the Institute.

Skills

Detail-oriented

Organised

Proactive

Time management

Multi-tasking

Team player

Communication skills

English and Chinese proficiency

Education

Bachelor's degree or equivalent

Tools

MS Word

MS Excel

MS PowerPoint

Chinese word processing

Job description

• (a) To assist in the preparation and compilation of management reports, progress update reports, statistics, proposals, returns of information, presentation slides and other meeting materials, reports or documentations for various meetings, events and purposes;
• (b) To organise, manage and provide secretarial support to various meetings, committees and boards, including the preparation of minutes and agendas;
• (c) To organise, coordinate and support various events, functions and forums, either for the President’s Office or for the Institute;
• (d) To prepare official correspondence including emails and letters;
• (e) To liaise with internal and external parties on behalf of the President’s Office;
• (f) To provide administrative support to the operation of the President’s Office;
• (g) To coordinate or assist in the arrangement of visits for external guests; and
• (h) To handle ad hoc projects and assignments as required to support operational needs of the President’s Office or the Institute.

Requirements

• (a) A recognised degree or equivalent qualification;
• (b) At least 2 years’ relevant work experience at executive level, preferably in educational institutions or comparable organisations;
• (c) Detail-oriented, organised, proactive, with strong sense of responsibility, time management skill and the ability to multi-task independently as well as be a good team player;
• (d) Good command of both written and spoken English and Chinese, with strong interpersonal and communication skills;
• (e) Priority will be given to applicants who have solid experience in report, meeting minutes and/or proposal writing in previous work;
• (f) Able to appropriately handle confidential information and materials; and
• (g) High proficiency in computer software applications, including MS Word, MS Excel, MS PowerPoint, and Chinese word processing.

Notes

• (1) Applicants who have responded to the advertisement in the last six months need not re-apply.
• (2) Shortlisted applicants will be required to attend and pass a written test.
• (3)The appointee may be required to perform duties at different sites and outside Hong Kong, and work irregular hours, shifts and on Saturdays and Sundays as necessary.
• (4) The remuneration package will be competitive and commensurate with qualifications and experience.
• (5) The appointee will work at the Chai Wan Campus.

Application Procedures

A completed application form [THEi-HR-601 (Dec 2025)], together with a full curriculum vitae, should be sent to @thei.edu.hk .

Applicants should take note of the following:

• (1) Completed application form and detailed curriculum vitae (CV) should be combined into one file in PDF format with a file size below 10MB.
• (2) The file should be saved with the applicant’s name as “surname and given name”, e.g. “CHAN Siu-lam.pdf”.
• (3) For the email subject, please cite “Application for Officer, PO (Ref No.: PO/OFF/01/26)”.

Review of applications will commence as soon as possible and continue until the post is filled.

The Institute reserves the right not to fill the post. Personal data collected will be used for recruitment purposes only. Information on unsuccessful candidates will normally be destroyed 12 months after completion of the recruitment exercise.