Term Officer

Vocational Training Council (VTC); Hong Kong; On-site; HKD 279,000 - 424,000; Full time

Job summary

Vocational Training Council (VTC) in Hong Kong invites applications for an executive-level administrator responsible for multi-disciplinary support across human resources, student and course administration, and project coordination. You will assist in policy implementation and supervise clerical staff while coordinating committee work and unit publicity.

The role requires a recognised degree, at least 2 years of relevant experience, strong communication and IT skills, and bilingual proficiency

Qualifications

• A recognised degree or equivalent.
• At least 2 years relevant work experience at the executive level.
• Good communication, presentation, interpersonal, organisation and administrative skills.
• Good problem solving, time management and team building skills.
• Mature, dynamic, self-initiative; able to work independently and under pressure.
• High level of written and spoken Chinese and English; Putonghua preferred.
• Preferably good IT knowledge and skills.

Responsibilities

• To perform administrative duties across HR, student and course related administration, and student records activities.
• To assist in financial and supplies matters and general administration and facilities management.
• To assist in planning and organising events and project administration and coordination.
• To assist the Head of Operational Unit to administer policies and systems.
• To supervise and coordinate the work of clerical and supporting staff.
• To undertake committee work in various committees, boards and meetings.
• To assist in coordinating projects and events, and the unit publicity matters; contribute to quality policy implementation.

Skills

Communication skills

Presentation

Interpersonal skills

Organisation skills

Administrative skills

Time management

Team building

Education

Recognised degree or equivalent

Job description

Department / Section : Campus Secretariat

Ref. no : O/ST-CS/Term_OFF/09/26

Major Duties:

• (a) To perform administrative duties in respect of one or more of the following areas:
  • (i) Human resources management
  • (ii) Student and course related administration
  • (iii) Administrative and academic support (e.g. student admissions, student services, student records activities and matters relating to programme planning and operation)
  • (iv) Financial and supplies matters
  • (v) General administration and facilities management
  • (vi) Planning and organising events and
  • (vii) Project administration and coordination
• (b) To assist the Head of Operational Unit to administer relevant policies and systems with a view to ensuring compliance with Council's policies
• (c) To supervise and coordinate the work of clerical and supporting staff to ensure effective operation and management of the operational unit
• (d) To undertake committee work in various committees, boards and meetings
• (e) To assist in coordinating projects and events, and the publicity matters of the operational unit and
• (f) To help implement the quality policy of the operational unit.

Requirements:

• (a) A recognised degree or equivalent
• (b) At least 2 years relevant work experience at the executive level, preferably in educational institutions or major organisations
• (c) Good communication, presentation, interpersonal, organisation and administrative skills
• (d) Good problem solving, time management and team building skills
• (e) Mature, dynamic, self-initiative, willingness to meet challenges and the ability to work independently and under pressure
• (f) A high level of written and spoken language proficiency in both Chinese and English, preferably including Putonghua and
• (g) Preferably good IT knowledge and skills.

Note s:

• (1) Applicants are required to highlight their language proficiency (e.g. HKCEE, HKAL, IELTS, CRE, etc.) in their C.V.
• (2) Shortlisted candidates may be required to take a written assessment.
• (3) The appointee(s) may be required to work irregular hours or outside normal office hours.