Administrative Officer

HKU SPACE; Hong Kong; On-site; HKD 469,000 - 603,000; Full time

Job summary

HKU SPACE seeks an Administrative Officer / Senior Executive Officer to support the Chairman’s Support Office. The appointee will provide a full spectrum of administrative services and oversee daily operations of the Office, ensuring smooth information flow and timely dissemination.

The role requires a recognised degree with 8 years of relevant experience; a Master’s degree is an advantage. Strong English and Chinese (Putonghua) plus AI tool proficiency are preferred.

Qualifications

• A recognised degree with at least 8 years of relevant experience, preferably in higher or continuing education.
• Master’s degree qualification will be an advantage.
• Detail-minded with the ability to work independently and in a team; strong time management and organizational skills.

Responsibilities

• Provide full spectrum administrative support to the Chairman’s Office.
• Oversee daily operations and coordinate projects; facilitate communications with internal and external stakeholders.
• Prepare reports, proposals, presentations and correspondence in a timely and professional manner.
• Organise meetings and events for the Chairman, including logistics and documentation.
• Maintain confidentiality and uphold high standards of integrity and professionalism.
• Perform other duties as assigned.

Skills

Detail-oriented

Time management

Communication skills

Interpersonal skills

Problem solving

English and Chinese proficiency

AI tools experience

Education

Recognised degree

Master's degree (advantage)

Tools

AI tools experience

Job description

Administrative Officer / Senior Executive Officer in the Chairman’s Support Office[RF: 2026/27-FT-074-JDB]

Duties: The appointee will provide a full spectrum of administrative support to the Chairman of the Board of Directors of HKU SPACE and oversee the daily operations of the Chairman’s Support Office. The appointee will:

• assist in implementing strategic initiatives;
• support in monitoring and coordinating various projects;
• facilitate effective communication and liaison within the School and with external stakeholders, ensuring smooth information flow and timely dissemination;
• prepare reports, proposals, presentations and correspondence in a timely and professional manner;
• organise meetings and events for the Chairman, including logistics and documentation;
• maintain confidentiality and uphold the highest standards of integrity and professionalism; and
• perform any other duties as assigned.

Requirements: Candidates should possess a recognised degree with at least 8 years' relevant working experience, preferably within the higher and/or continuing education sector. A master’s degree qualification will be an advantage. The appointee should be detail-minded and be able to work both independently and in a team. He/She should possess good problem-solving and time management skills. Strong organisational, interpersonal and communication skills, excellent command of written and spoken English and Chinese (including Putonghua), and good computer proficiency are required. Experience and skills in the use of AI tools and applications will be an advantage.

Terms of Appointment: Salary placement will be commensurate with qualifications and experience. The contract will normally be for 2 years with the possibility of renewal subject to review. A contract-end gratuity (taxable) will be payable upon satisfactory completion of the contract. Medical and dental benefits, 18 days’ annual leave and the use of library facilities will be provided where applicable. The School also provides staff development opportunities.

The information provided in an application will only be used for the purpose of consideration for appointment by HKU SPACE. Applicants not contacted within 8 weeks from the closing date may assume that their applications are unsuccessful. Unsuccessful applications will be kept for a maximum period of 24 months.

Closing Date for Applications: 29 October 2026