Term Executive Assistant II

Vocational Training Council; Hong Kong; On-site; HKD 201,000 - 312,000; Full time

Job summary

Shine Skills Centre, a member of the Vocational Training Council, invites applications for an administrative role within a caring environment serving people with disabilities aged 15 and above. This position covers general administration, student admissions, procurement, promotion materials, and secretarial tasks for senior staff.

You will also handle inquiries, counter services and routine correspondence, with opportunities to contribute to cross-functional activities within the Centre.

Qualifications

• HKDSE or equivalent with five subjects including English, Chinese and Mathematics.
• Good word processing and typing in English and Chinese; MS Word/Excel/PowerPoint.
• Strong interpersonal, communication and organisational skills.
• Ability to work independently.
• Applicants with substantial experience may apply.

Responsibilities

• General administration and personnel support.
• Student affairs and admissions handling.
• Procurement, supplies and stores administration.
• Promotion, publicity and committee work; secretarial support for senior staff.
• Handle enquiries and provide counter services.
• Assist in meetings and manage marketing materials.
• Inventory record maintenance; draft simple correspondence.

Skills

MS Office

Communication

Interpersonal

Organisational skills

Independent work

Education

HKDSE with 5 subjects incl. English/Chinese/Math

HKCEE Level 2/Grade E in 5 subjects incl English/Math

Diploma in Applied Education + Maths Plus / Yi Jin + Maths Plus

Certificate/Diploma/Foundation studies

Associate/Higher Diploma or above

Job description

Shine Skills Centre is a member of the VTC Group. In a caring environment, the Centre provides a wide range of industry-specific skill training and support services for people with disabilities aged 15 or above to enhance their employability and support their integration into the society.

Major Duties

• (a) To provide support in one or more of the following areas:
  • (i) general administration and personnel;
  • (ii) student affairs and student admissions;
  • (iii) procurement, supplies and stores administration;
  • (iv) promotion, publicity and committee work; and
  • (v) secretarial and administrative support for senior level staff;
• (b) To handle enquiries and provide counter services;
• (c) To assist in providing secretarial support for meetings;
• (d) To assist in managing marketing and promotional materials;
• (e) To assist in the stock-taking and maintenance of inventory record; and
• (f) To draft simple correspondence.

Requirements

• (a) (i) Level 2 or above in 5 subjects, including English Language*, Chinese Language and Mathematics, in the Hong Kong Diploma of Secondary Education (HKDSE) Examination, or equivalent^; OR (ii) Level 2 / Grade E or above in 5 subjects including English Language (Syllabus B)*, Chinese Language and Mathematics in the Hong Kong Certificate of Education Examination (HKCEE); OR (iii) Diploma of Applied Education + Maths Plus / Diploma Yi Jin + Maths Plus / Project Yi Jin; OR (iv) A recognised Certificate / Diploma / Foundation Diploma / Foundation Certificate / Diploma of Foundation Studies; OR (v) A recognised Associate Degree / Higher Diploma or above. * Completion of Hong Kong Vocational English Programme (HKVEP) at Level 2 / Passing 5 specific VTC’s Vocational English Module Certificates is considered an alternative qualification. ^ “Attained” in Applied Learning subjects (subject to a maximum of two Applied Learning subjects), and Grade E in Other Language subjects in HKDSE Examination are accepted as equivalent to Level 2 in the New Senior Secondary subjects.
• (b) Good word processing and typing skills in both English and Chinese, and proficiency in MS Office application software, including MS Word, MS Excel and MS PowerPoint;
• (c) Good interpersonal, communication and organisational skills; and
• (d) Ability to work independently.

Notes

(1) Applicants with substantial experience and achievements in the relevant field but without the required academic / professional qualifications OR those with exceptional academic / professional qualifications but with less experience may also apply.

(2) The appointees may be required to perform duties outside normal office hours.

(3) In support of the Sexual Conviction Record Check (SCRC) Scheme launched by the Hong Kong Police Force, all prospective appointees will be requested to undergo the SCRC at the advanced stage of the employment process.

Closing date for application: 28 October 2026

Applicants not invited for interview within 10 weeks from the closing date may consider their applications unsuccessful.

The Council reserves the right not to fill the post(s).

Personal data collected will be used for recruitment purposes only. Information on unsuccessful candidates will normally be destroyed 12 months after the completion of the recruitment exercise.

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