私人助理｜Personal Assistant

YONG RONG (HK) ASSET MANAGEMENT LIMITED; Hong Kong; In loco; HKD 36.000 - 60.000; Tempo pieno

Descrizione del lavoro

YONG RONG (HK) ASSET MANAGEMENT LIMITED is seeking a dedicated Personal Assistant / Senior Secretary to support a family in Hong Kong. You will manage academic planning, document preparation, liaison with schools in Hong Kong and US overseas institutions, and coordinate with education consultants.

The role requires at least 5 years of full-time experience, a US study background, fluent English and Chinese, and strong MS Office skills.

Competenze

• Diploma or Bachelor’s degree in Secretarial Studies, Administration or related discipline.
• Minimum 5 years of full-time work experience as a Personal Assistant / Senior Secretary.
• Must have study experience in the United States and familiarity with US overseas school systems.
• Fluent written and spoken English and Chinese with ability to communicate independently with schools.
• Proficient in the MS Office suite and able to manage confidential information with discretion.

Mansioni

• Oversee academic planning, application preparation, collation and submission of school-related documents.
• Serve as liaison between family, HK schools, US overseas schools and education consultants.
• Manage email and meetings, follow up on notices and prepare meeting materials.

Conoscenze

Personal Assistant

Bilingual English/Chinese

MS Office

Formazione

Diploma or Bachelor’s degree in Secretarial Studies or Administration

Strumenti

MS Office

Descrizione del lavoro

Oversee academic planning, application preparation, collation and submission of school-related documents, and provide end-to-end follow-up for children's studies at Hong Kong schools and US overseas schools. Serve as the primary liaison between the family, Hong Kong schools, US overseas schools and education consultants.

Key responsibilities

1. Oversee academic planning, application preparation, collation and submission of school-related documents, and provide end-to-end follow-up for children’s studies at Hong Kong schools and US overseas schools.

2. Serve as the primary liaison between the family, Hong Kong schools, US overseas schools and education consultants. Manage email and meeting communications, follow up on school notices and address academic-related matters.

3. Maintain student records including transcripts, reference letters, visa paperwork and application documents; organise filing systems and update records on a regular basis. Coordinate meetings, interviews and online consultations with schools and education advisors, prepare meeting materials and draft meeting minutes.

4. Track student schedules covering academic terms, holidays, examinations and school events; set reminders and organise official school correspondence and notices.

5. Prepare bilingual documents, translate emails and proofread materials; carry out routine secretarial and administrative duties.

6. Maintain strict confidentiality of all private information pertaining to the family and students.

7. Undertake other education-related and personal administrative tasks as assigned, together with any ad-hoc duties.

About you

1. Diploma or Bachelor’s degree in Secretarial Studies, Administration or a related discipline.

2. A minimum of 5 years of full-time work experience as a Personal Assistant / Senior Secretary.

3. Must have study experience in the United States. Familiarity with US overseas school systems and admission processes, as well as knowledge of Hong Kong’s international school landscape.

4. Fluent written and spoken English and Chinese. Able to communicate independently with schools in the US and Hong Kong. Proficient in the MS Office suite.

5. Meticulous attention to detail, excellent time management skills, ability to manage multiple priorities concurrently and work well under pressure.

6. Strongcommitment to confidentiality, mature disposition, excellent communication and coordination skills, and availability to stay contactable.

7. Possess the right to work in Hong Kong and be available to work full-time at our Hong Kong office.