Executive Assistant / Personal Assistant

SHANGSHAN CAPITAL GROUP CO., LIMITED; Hong Kong; On-site; HKD 180,000 - 240,000; Full time

Job summary

SHANGSHAN CAPITAL GROUP CO., LIMITED is seeking an Executive Assistant / Personal Assistant to support the Board Chairman with daily work, personal and family matters in Hong Kong. The role requires discretion, strong communication, and coordination skills, with a solid grasp of local living and education environments.

Responsibilities include managing schedules, coordinating internal/external communications, assisting with accounting-related tasks, and supporting personal/family arrangements,

Qualifications

• Bachelor's degree or above.
• Experience as Executive Assistant, Personal Assistant, or senior executive secretary.
• Familiarity with Hong Kong's local living and service systems, with good understanding of Hong Kong international schools, children's education and programme arrangements.
• Background in accounting, finance, financial or related professional study or work.
• Strong English and Chinese communication and writing abilities.
• Mature, steady, detail-oriented and reliable with strong organisational, communication, judgment and independent problem-solving skills.

Responsibilities

• Assist with schedule management, meetings, business activities, documentation and daily administrative arrangements as Board Chairman's Secretary.
• Coordinate internal and external communications and follow up on important matters.
• Assist with organising financial information and company-related documents as needed, and liaise with accountants, banks and other professional institutions.
• Coordinate personal and family daily affairs as Personal and Family Assistant.
• Assist with arranging children's schooling in Hong Kong, tutoring, interest classes and extracurricular activities.
• Research and compare information on Hong Kong local and international schools, educational institutions and programmes.
• Handle related procedures and maintain follow-up communications for educational arrangements.
• Assist with daily accounting, payments and related personal financial matters.

Skills

Communication

Organization

Confidentiality

Judgment

Problem-solving

Education

Bachelor's degree or above

Job description

Executive Assistant / Personal Assistant

We are seeking a mature, detail-oriented and well-organised Board Chairman's Secretary and Personal Assistant to support the Chairman with daily work, personal and family matters. The role requires strong independent judgment, communication and coordination skills, and confidentiality. A good understanding of Hong Kong's local living and education environment is essential.

Key responsibilities

Assist with schedule management, meetings, business activities, documentation and daily administrative arrangements as Board Chairman's Secretary

Coordinate internal and external communications and follow up on important matters

Assist with organising financial information and company-related documents as needed, and liaise with accountants, banks and other professional institutions

Coordinate personal and family daily affairs as Personal and Family Assistant

Assist with arranging children's schooling in Hong Kong, tutoring, interest classes and extracurricular activities

Research and compare information on Hong Kong local and international schools, educational institutions and programmes

Handle related procedures and maintain follow-up communications for educational arrangements

Assist with daily accounting, payments and related personal financial matters

About you

Bachelor's degree or above

Experience as Executive Assistant, Personal Assistant, senior executive secretary or related role

Familiarity with Hong Kong's local living and service systems, with good understanding of Hong Kong international schools, children's education and programme arrangements

Background in accounting, finance, financial or related professional study or work

Experience with listed companies, finance or corporate affairs

Strong English and Chinese communication and writing abilities

Mature, steady, detail-oriented and reliable with strong organisational, communication, judgment and independent problem-solving skills

High sense of responsibility, integrity and confidentiality awareness

Your application will include the following questions:

• Which of the following statements best describes your right to work in Hong Kong?
• How many years' experience do you have as an Executive Personal Assistant?
• What is your highest level of education?