Senior Secretariat & Executive Office Administrator

Securities and Futures Commission; Hong Kong; On-site; HKD 420,000 - 540,000; Full time

Job summary

The Securities and Futures Commission in Hong Kong seeks a Senior Administrator in Secretariat and External, CEO's Office and Central Services. You will provide full secretarial and administrative support to one or more teams within the Secretariat and External unit of the Chief Executive Officer’s Office.

You will coordinate day-to-day operations, handle correspondence, organize internal and external meetings, prepare paper bundles, and back up other secretaries.

Qualifications

• Diploma or above with formal secretarial training.
• More than 5 years secretarial experience in the legal, banking or finance fields, or with public bodies.
• High proficiency in PC applications, including Microsoft Word, Excel, PowerPoint and Chinese word processing.
• Strong organization and coordination skills.
• Able to take on multiple tasks, know how to prioritize, and work under pressure.
• Good team player with strong interpersonal and communication skill.
• Excellent command of English and Chinese. Good knowledge of Putonghua is an advantage.

Responsibilities

• To provide a full range of secretarial and administrative support for one or more teams within the Secretariat and External department of the Chief Executive Officer’s Office.
• To assist in coordinating day-to-day operations, including file management, circulation and archiving.
• To handle and draft simple correspondence, such as acknowledgement of incoming invitations/enquiries, congratulatory messages, etc.
• To liaise with both internal and external parties.
• To organize and schedule internal meetings (such as Board and Executive Committee meetings etc) and external meetings (including to assist in preparation of meeting paper bundles and agendas), appointments, visits and speaking engagements.
• To assist in managing other ad hoc tasks/projects whenever necessary.
• To serve as the secretary to the reporting officer
• To provide back up support for all other secretarial staff within the department including serving as back up personal secretaries to the SFC’s leadership and senior executives.

Skills

Secretarial experience

MS Word

MS Excel

PowerPoint

Chinese word processing

English & Chinese comms

Education

Diploma or above with secretarial training

Tools

MS Word

MS Excel

PowerPoint

Chinese word processing

Job description

The Securities and Futures Commission in Hong Kong seeks a Senior Administrator in Secretariat and External, CEO's Office and Central Services. You will provide full secretarial and administrative support to one or more teams within the Secretariat and External unit of the Chief Executive Officer’s Office.

You will coordinate day-to-day operations, handle correspondence, organize internal and external meetings, prepare paper bundles, and back up other secretaries.