Senior Administrator - Secretariat and External, CEO's Office and Central Services

SFC Securities and Futures Commission; Hong Kong; On-site; HKD 300,000 - 540,000; Full time

Job summary

The Securities and Futures Commission (SFC) in Hong Kong is seeking an experienced personal secretary to provide full secretarial and administrative support for the Secretariat and External department within the Chief Executive Officer’s Office.

The role requires a diploma or higher with formal secretarial training, over 5 years of relevant experience in finance or public bodies, strong English and Chinese, and excellent organizational skills.

Qualifications

• Diploma or above with formal secretarial training.
• More than 5 years secretarial experience in the legal, banking or finance fields, or with public bodies.
• High proficiency in PC applications, including good practical knowledge of Microsoft Word, Excel, PowerPoint and Chinese word processing.
• Strong organization and coordination skills.
• Able to take on multiple tasks, know how to prioritize, and work under pressure.
• Good team player with strong interpersonal and communication skill.
• Excellent command of English and Chinese.
• Good knowledge of Putonghua is an advantage.

Responsibilities

• Provide a full range of secretarial and administrative support for one or more teams within the Secretariat and External department of the Chief Executive Officer’s Office.
• Coordinate day-to-day operations, including file management, circulation and archiving.
• Handle and draft simple correspondence, such as acknowledgement of incoming invitations/enquiries, congratulatory messages, etc.
• Liaise with both internal and external parties.
• Organize and schedule internal meetings (Board and Executive Committee meetings) and external meetings (prepare paper bundles and agendas), appointments, visits and speaking engagements.
• Assist in managing other ad hoc tasks/projects.
• Serve as the secretary to the reporting officer.
• Provide back up support for all other secretarial staff within the department including as back up personal secretaries to the SFC’s leadership and senior executives.

Skills

Organization skills

Communication skills

Interpersonal skills

Multitasking

Education

Diploma in secretarial training

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Chinese word processing

Job description

Duties & Responsibilities

• To provide a full range of secretarial and administrative support for one or more teams within the Secretariat and External department of the Chief Executive Officer’s Office.
• To assist in coordinating day-to-day operations, including file management, circulation and archiving.
• To handle and draft simple correspondence, such as acknowledgement of incoming invitations/enquiries, congratulatory messages, etc.
• To liaise with both internal and external parties.
• To organize and schedule internal meetings (such as Board and Executive Committee meetings etc) and external meetings (including to assist in preparation of meeting paper bundles and agendas), appointments, visits and speaking engagements.
• To assist in managing other ad hoc tasks/projects whenever necessary.
• To serve as the secretary to the reporting officer.
• To provide back up support for all other secretarial staff within the department including serving as back up personal secretaries to the SFC’s leadership and senior executives.

Requirements

• Diploma or above with formal secretarial training.
• More than 5 years secretarial experience in the legal, banking or finance fields, or with public bodies.
• High proficiency in PC applications, including good practical knowledge of Microsoft Word, Excel, PowerPoint and Chinese word processing.
• Strong organization and coordination skills.
• Able to take on multiple tasks, know how to prioritize, and work under pressure.
• Good team player with strong interpersonal and communication skill.
• Possess a strong sense of responsibility and impeccable integrity.
• Excellent command of English and Chinese.
• Good knowledge of Putonghua is an advantage.

About SFC

The Securities and Futures Commission (SFC) is the independent statutory body regulating the securities and futures markets in Hong Kong. We are committed to protecting the integrity and soundness of the market for the benefit of investors and the industry. Working for a globally respected regulator provides unique opportunities to serve the public and advance Hong Kong’s position as an international financial centre.

Equal Opportunity Employment

We are an EQUAL OPPORTUNITY EMPLOYER.

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