Sr. Administrator - Secretariat and External, CEO's Office and Central Services

Securities and Futures Commission; Hong Kong; On-site; HKD 420,000 - 540,000; Full time

Job summary

The Securities and Futures Commission in Hong Kong seeks a Senior Administrator in Secretariat and External, CEO's Office and Central Services. You will provide full secretarial and administrative support to one or more teams within the Secretariat and External unit of the Chief Executive Officer’s Office.

You will coordinate day-to-day operations, handle correspondence, organize internal and external meetings, prepare paper bundles, and back up other secretaries.

Qualifications

• Diploma or above with formal secretarial training.
• More than 5 years secretarial experience in the legal, banking or finance fields, or with public bodies.
• High proficiency in PC applications, including Microsoft Word, Excel, PowerPoint and Chinese word processing.
• Strong organization and coordination skills.
• Able to take on multiple tasks, know how to prioritize, and work under pressure.
• Good team player with strong interpersonal and communication skill.
• Excellent command of English and Chinese. Good knowledge of Putonghua is an advantage.

Responsibilities

• To provide a full range of secretarial and administrative support for one or more teams within the Secretariat and External department of the Chief Executive Officer’s Office.
• To assist in coordinating day-to-day operations, including file management, circulation and archiving.
• To handle and draft simple correspondence, such as acknowledgement of incoming invitations/enquiries, congratulatory messages, etc.
• To liaise with both internal and external parties.
• To organize and schedule internal meetings (such as Board and Executive Committee meetings etc) and external meetings (including to assist in preparation of meeting paper bundles and agendas), appointments, visits and speaking engagements.
• To assist in managing other ad hoc tasks/projects whenever necessary.
• To serve as the secretary to the reporting officer
• To provide back up support for all other secretarial staff within the department including serving as back up personal secretaries to the SFC’s leadership and senior executives.

Skills

Secretarial experience

MS Word

MS Excel

PowerPoint

Chinese word processing

English & Chinese comms

Education

Diploma or above with secretarial training

Tools

MS Word

MS Excel

PowerPoint

Chinese word processing

Job description

Sr. Administrator - Secretariat and External, CEO's Office and Central Services

Senior Administrator - Secretariat and External, CEO's Office and Central Services

Duties & Responsibilities:

To provide a full range of secretarial and administrative support for one or more teams within the Secretariat and External department of the Chief Executive Officer’s Office.

To assist in coordinating day-to-day operations, including file management, circulation and archiving.

To handle and draft simple correspondence, such as acknowledgement of incoming invitations/enquiries, congratulatory messages, etc.

To liaise with both internal and external parties.

To organize and schedule internal meetings (such as Board and Executive Committee meetings etc) and external meetings (including to assist in preparation of meeting paper bundles and agendas), appointments, visits and speaking engagements.

To assist in managing other ad hoc tasks/projects whenever necessary.

To serve as the secretary to the reporting officer

To provide back up support for all other secretarial staff within the department including serving as back up personal secretaries to the SFC’s leadership and senior executives.

Requirements:

Diploma or above with formal secretarial training.

More than 5 years secretarial experience in the legal, banking or finance fields, or with public bodies.

High proficiency in PC applications, including good practical knowledge of Microsoft Word, Excel, PowerPoint and Chinese word processing.

Strong organization and coordination skills.

Able to take on multiple tasks, know how to prioritize, and work under pressure.

Good team player with strong interpersonal and communication skill.

Possess a strong sense of responsibility and impeccable integrity.

Excellent command of English and Chinese. Good knowledge of Putonghua is an advantage.

Application Deadline:

13 November 2026

All applications will be handled in strict confidence by authorised personnel and will only be used for recruitment related purposes. Applicants who do not hear from us within six months from the application deadline may consider their applications as unsuccessful. All information on unsuccessful candidates will be destroyed after six months.

We are an EQUAL OPPORTUNITY EMPLOYER.

The Securities and Futures Commission (SFC) is the independent

statutory body regulating the securities and futures markets in Hong Kong.

We are committed to protecting the integrity and soundness of the market

for the benefit of investors and the industry.

Working for a globally respected regulator provides unique opportunities to

serve the public and advance Hong Kong’s position as an international

financial centre. Join us to achieve greater things in your career.