Senior Administrator - Secretariat and External, CEO's Office and Central Services

The Securities and Futures Commission (SFC); Hong Kong; On-site; HKD 180,000 - 300,000; Full time

Job summary

The Securities and Futures Commission (SFC) in Hong Kong is seeking a detail-oriented secretary to provide full secretarial and administrative support for the CEO’s Office. You will coordinate day-to-day operations, prepare simple correspondence, liaise with internal and external parties, and organize meetings including Board and Executive Committee sessions.

Ideal candidates hold a Diploma or higher with secretarial training and have 5+ years of experience in legal, banking, finance, or public

Qualifications

• Diploma or above with formal secretarial training.
• More than 5 years secretarial experience in legal, banking, finance or related public bodies.
• High proficiency in PC applications including Word, Excel, PowerPoint and Chinese word processing.
• Strong organization and coordination skills.
• Able to multi-task, prioritize, and work under pressure.
• Good team player with strong interpersonal and communication skills.
• Excellent command of English and Chinese; Putonghua is an advantage.

Responsibilities

• Provide full secretarial and administrative support for teams within the Secretariat and External department of the CEO’s Office.
• Coordinate day-to-day operations, file management, circulation and archiving.
• Draft simple correspondence such as acknowledgements and congratulatory messages.
• liaise with internal and external parties.
• Organise and schedule internal Board/Executive Committee meetings and external meetings; assist in meeting paper bundles and agendas.
• Assist in managing ad hoc tasks or projects as needed.
• Serve as secretary to the reporting officer.
• Provide back-up support for other secretarial staff including leaders and senior executives.

Skills

Secretarial experience

Organization & coordination

Multitasking & prioritization

Interpersonal & communication

English & Chinese proficiency

Putonghua a plus

Education

Diploma or above with formal secretarial training

Tools

Microsoft Word

Excel

PowerPoint

Chinese word processing

Job description

Duties & Responsibilities:

• To provide a full range of secretarial and administrative support for one or more teams within the Secretariat and External department of the Chief Executive Officer’s Office.
• To assist in coordinating day-to-day operations, including file management, circulation and archiving.
• To handle and draft simple correspondence, such as acknowledgement of incoming invitations/enquiries, congratulatory messages, etc.
• To liaise with both internal and external parties.
• To organize and schedule internal meetings (such as Board and Executive Committee meetings etc) and external meetings (including to assist in preparation of meeting paper bundles and agendas), appointments, visits and speaking engagements.
• To assist in managing other ad hoc tasks/projects whenever necessary.
• To serve as the secretary to the reporting officer
• To provide back up support for all other secretarial staff within the department including serving as back up personal secretaries to the SFC’s leadership and senior executives.

Requirements:

• Diploma or above with formal secretarial training.
• More than 5 years secretarial experience in the legal, banking or finance fields, or with public bodies.
• High proficiency in PC applications, including good practical knowledge of Microsoft Word, Excel, PowerPoint and Chinese word processing.
• Strong organization and coordination skills.
• Able to take on multiple tasks, know how to prioritize, and work under pressure.
• Good team player with strong interpersonal and communication skill.
• Possess a strong sense of responsibility and impeccable integrity.
• Excellent command of English and Chinese. Good knowledge of Putonghua is an advantage.

Application Deadline: 13 November 2026

We are an EQUAL OPPORTUNITY EMPLOYER.