Senior Administrative Officer

Charlotte Frank Limited; Hong Kong; On-site; HKD 420,000 - 540,000; Full time

Job summary

Charlotte Frank Limited in Hong Kong is seeking an experienced Office & Facilities Administrator to support daily operations of the HK office. You will oversee facilities maintenance, office services, onboarding IT support for new joiners, policy implementation, and organise company events.

A degree in Business/Administration with 4–6+ years in an international law firm is required. Strong communication in English and Chinese, proactive teamwork, and solid MS Office skills are essential.

Qualifications

• Degree holder preferably in Business / Administration Management
• 4–6+ years’ experience in international law firms
• Strong written and spoken English and Chinese
• Project management & handling internal office operations experience is an advantage
• Hands-on, proactive team-player attitude; able to work independently
• Strong writing, research and analytical skills
• Proficiency in MS applications (Word, Excel, PowerPoint) and Chinese input

Responsibilities

• Overseeing office facilities-related activities (repairs, maintenance, cleaning, safety and security)
• Assist with general office operations and daily administrative requirements
• Support implementation and ongoing maintenance of company policies and procedures
• Assist in induction and IT administration for new joiners
• Assist with facilities enhancements and office-related projects including renovations and system upgrades
• Coordinate and organise team events, company functions and employee activities
• Perform other ad hoc duties as required

Skills

English & Chinese comms

MS Office proficiency

Office coordination

Education

Bachelor's in Business/Administration

Tools

MS Office

Job description

This person will provide day-to-day assistance to the operations team and deliver services and support to the Hong Kong office so that the facilities and operations function operates without disruption. The role includes:.

Overseeing the office's facilities-related activities, covering such as repairs and maintenance, office cleaning, and safety and security, etc

Assist with general office operation and daily administrative requirement

Support the implementation and ongoing maintenance of company policies, procedures, and initiatives

Assisting in company induction and IT Administration for new joiners

Assist with facilities enhancement and office-related projects, including renovations and system upgrades

Coordinate & organise with team events, company functions, and employee activities.

other ad hoc duties as required.

Job Requirements

Degree holder preferably majoring in Business / Administration Management with at least 4 - 6+ years’ experience in international law firms

Strong communication skills in written and spoken English and Chinese

Project management & handling internal office operation experience is an advantage;

A proactive team-player attitude, hands-on, responsive, able to work independently

Strong writing, research and analytical experience

Proficiency in MS applications (Microsoft Word, Excel and PowerPoint) and Chinese input.

Personal data collected will be used for recruitment purposes only

By applying for this position, you consent to the collection, use and disclosure of your personal data to Charlotte Frank Recruitment Ltd. and all relevant third parties for the purpose of processing your application for this job position. You understand and acknowledge that your personal data will be processed in accordance with our Privacy Policy https://www.charlottefrank.com/privacy-policy