Senior Officer, Office Administration

CHOW TAI FOOK JEWELLERY CO LTD; Hong Kong; On-site; HKD 42,000 - 64,000; Full time

Job summary

Chow Tai Fook Jewellery Group Limited is seeking a proactive Senior Officer, Office Administration to support daily office operations across its corporate offices. The role oversees facilities management, procurement, safety compliance, and vendor coordination, ensuring a safe, efficient workplace in a fast-paced group environment.

The successful candidate will manage vehicle administration, assist in policy development, and contribute to cost control while supervising administrative staff.

Qualifications

• Degree in Business Administration, Facilities Management, or related disciplines.
• 5+ years' relevant experience in office administration, facilities management, or workplace services.

Responsibilities

• Manage daily office administration operations to ensure smooth and efficient workplace services.
• Oversee office facilities, repair and maintenance, cleaning services, office supplies procurement, and workplace safety compliance.
• Coordinate with vendors and service providers to ensure service quality and cost effectiveness.
• Assist in developing and implementing office administration policies, procedures, and workplace guidelines.
• Monitor company vehicle administration, including licensing, insurance renewal, maintenance, and usage records.
• Support office renovation, relocation, and workplace improvement projects as required.
• Prepare internal circulars, staff notices, reports, and management summaries.
• Monitor departmental budget utilization and assist in cost control initiatives.
• Supervise administrative support staff and outsourced service providers.
• Perform ad hoc assignments as assigned.

Skills

Vendor management

Contract administration

Office facilities management

Microsoft Excel

Microsoft Word

PowerPoint

Education

Business Administration

Facilities Management

Tools

Microsoft Excel

PowerPoint

Word

Job description

We are seeking a proactive and experienced Senior Officer, Office Administration to support and oversee daily office administration and facilities operations across our corporate offices. The successful candidate will play a key role in ensuring a safe, efficient, and well-maintained workplace environment, while supporting the administrative needs of a fast-paced and dynamic organization.

Key Responsibilities:

Manage daily office administration operations to ensure smooth and efficient workplace services.

Oversee office facilities, repair and maintenance, cleaning services, office supplies procurement, and workplace safety compliance.

Coordinate with vendors and service providers to ensure service quality and cost effectiveness.

Assist in developing and implementing office administration policies, procedures, and workplace guidelines.

Monitor company vehicle administration, including licensing, insurance renewal, maintenance, and usage records.

Support office renovation, relocation, and workplace improvement projects as required.

Prepare internal circulars, staff notices, reports, and management summaries.

Monitor departmental budget utilization and assist in cost control initiatives.

Supervise administrative support staff and outsourced service providers.

Perform ad hoc assignments as assigned.

Requirements:

Degree holder in Business Administration, Facilities Management, or related disciplines.

Minimum 5 years' relevant experience in office administration, facilities management, or workplace services within a sizable organization.

Experience in vendor management, contract administration, and office facilities management is preferred.

Excellent problem-solving, strong interpersonal and communication skills.

Well-organized, flexible, detail-oriented and independent.

Proficient in Microsoft Office applications, particularly Excel, Word, and PowerPoint.

Good command of spoken and written English and Chinese.

Candidate with less experience will be considered as Administration Officer.

We offer excellent career opportunities, attractive remuneration package & benefits to the right candidate.

Chow Tai Fook Jewellery Group Limited (SEHK stock code: 1929) was listed on the Main Board of The Stock Exchange of Hong Kong in December 2011.

Founded in 1929, the Group’s iconic brand “CHOW TAI FOOK” has become an emblem of tradition, celebrated for its bold designs and an unwavering attention to detail. Building upon a rich heritage and a foundation of trust, the Group is not only widely recognised for honouring traditions but also for fostering deep, meaningful connections with a diverse customer base through its products. The Group’s long-standing commitment to innovation and craftsmanship has been integral to its success over time and has become synonymous with excellence, value etc.

Chow Tai Fook Jewellery Group Limited (SEHK stock code: 1929) was listed on the Main Board of The Stock Exchange of Hong Kong in December 2011.

Founded in 1929, the Group’s iconic brand “CHOW TAI FOOK” has become an emblem of tradition, celebrated for its bold designs and an unwavering attention to detail. Building upon a rich heritage and a foundation of trust, the Group is not only widely recognised for honouring traditions but also for fostering deep, meaningful connections with a diverse customer base through its products. The Group’s long-standing commitment to innovation and craftsmanship has been integral to its success over time and has become synonymous with excellence, value etc.