Senior Officer, Group Administration

Viva Goods Company Limited; Hong Kong; On-site; HKD 360,000 - 520,000; Full time

Benefits offered by this job

Double pay

Discretionary bonus

14+ days annual leave

Birthday leave

Caring leave

Study/exam leave

Comprehensive medical coverage

Staff discounts

Job summary

Viva Goods Company Limited, a leading international brand operator under stock code 933.HK, seeks an experienced Office Administrator in Hong Kong. You will oversee daily office operations, coordinate logistics, and maintain robust office systems to support efficiency and compliance.

Your role includes reviewing policies, managing expenses, and assisting in procurement while supporting corporate activities and employee engagement.

Qualifications

• Bachelor’s degree in Business Administration, Office Administration, or related discipline.
• Minimum 5 years of relevant experience in office administration or similar roles.
• Proficiency in Chinese (Mandarin and Cantonese) and English, with excellent written and verbal communication skills.

Responsibilities

• Oversee daily office operations and coordinate logistics (courier services, travel, meeting coordination).
• Establish and maintain office systems (filing, scheduling, inventory tracking).
• Review, draft, and refine administrative policies and procedures.
• Manage administrative expenses, petty cash, and annual budget consolidation.
• Support company recreation activities and employee engagement programs.
• Handle company vehicle operations, renewals, reimbursements, and usage compliance.
• Provide support for weekend or off-site tasks when required.

Skills

Organized

Communication

Multilingual

Adaptability

Education

Bachelor’s degree

Job description

Oversee daily office operations and coordinate logistics, including courier services, travel arrangements, meeting coordination, office facilities, maintenance, procurement support, office supplies, and internal communications.

Establish and maintain office systems (e.g., filing, scheduling, inventory tracking) to ensure operational consistency.

Review, draft, and refine administrative policies, guidelines, and procedures, providing practical improvement suggestions to enhance efficiency, compliance, and service quality.

Manage and monitor administrative expenses, petty cash, and annual budget consolidation, with regular analysis and recommendations on cost optimization and resource allocation.

Actively support the Company Recreation Committee in organizing key corporate activities and projects, such as sustainability initiatives, festive events, and employee engagement programs.

Manage company vehicle operations, including license renewals, reimbursements, and compliance with usage policies.

Provide support for other assigned tasks to ensure smooth administrative functions, including occasional weekend or off-site work when required.

Job Requirements:

Bachelor’s degree in Business Administration, Office Administration, or related discipline.

Minimum 5 years of relevant experience in office administration or similar roles.

Proven experience in handling comprehensive office administration functions within a large corporation.

Proficiency in Chinese (Mandarin and Cantonese) and English, with excellent written and verbal communication skills.

Strong adaptability to new challenges and ability to prioritize effectively.

Highly organized with a meticulous work attitude.

Collaborative mindset with the ability to interact across diverse teams.

Experience in budget management, data consolidation, and procurement processes.

Knowledge of ESG or CSR concepts is an advantage.

Willingness to work on Saturdays once every two months as part of routine operational support.

We Offer:

Join us and enjoy a comprehensive benefits package to fuel your growth and well-being:

Competitive Salary:Competitive salary with double pay and discretionary bonus.

Generous Leave:14+ days annual leave, birthday leave, caring leave, and study/exam leave.

Health & Perks:Comprehensive medical coverage, and exclusive staff discounts on brands within our group.

Viva Goods Company Ltd. (stock code: 933.HK) strives to be a leading international brand operator. The Company has a portfolio of renowned international apparel and footwear brands, including Clarks, a British footwear brand with nearly two hundred years of history, Bossini and bossini.X, the casual wear brands in Greater China, the affordable luxury brand LNG, and TESTONI, an Italian luxury leatherwear brand. The Group's business covers markets such as Europe, the United States, the Greater China, Japan, Korea and Southeast Asia, etc.

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