Executive Secretary

Lane Crawford; Hong Kong; On-site; HKD 36,000 - 60,000; Full time

Benefits offered by this job

Staff discount

Staff wellness programmes

The Academy learning experiences

Birthday & work anniversary leave

Staff parties

Job summary

Lane Crawford is seeking an Executive Secretary to support the Senior Management Office in Hong Kong with professional administration and efficiency. The role covers secretarial tasks, diary coordination, travel planning, and handling confidential correspondence.

The ideal candidate will have at least 4 years in multinational environments, strong English and Chinese skills, and advanced MS Office proficiency.

Qualifications

• Must handle confidential information with utmost discretion.
• Minimum 4 years of working experience in multi-national companies.
• Good command of written and spoken English and Chinese.
• Proficient in MS Office (Outlook, Word, Excel, PowerPoint).
• Ability to prioritize, multitask and work under pressure.

Responsibilities

• Provide full spectrum of secretarial and administration support to the team.
• Coordinate diary and meeting arrangements.
• Assist with travel schedule and travel arrangements.
• Handle confidential correspondence, emails, documents and calls professionally.
• Maintain an efficient filing system.
• Prepare meeting and presentation materials.
• Process invoices and expenses.
• Coordinate projects and ad-hoc company activities.

Skills

Secretarial skills

English proficiency

Chinese proficiency

Tools

Outlook

Word

Excel

PowerPoint

Job description

Lane Crawford is an internationally renowned luxury department store with over 175 years of success, delivering an exceptional and eclectic product curation with dynamic Asian spirit and values. As an Executive Secretary, your role is to support the Senior Management Office on business and administration matters in a professional and efficient manner.

The Role

• Provide full spectrum of secretarial and administration support to the team
• Coordinate diary and meeting arrangement
• Assist with travel schedule and travel arrangement
• Be able to handle confidential correspondences, emails, documents and telephone calls in a professional manner
• Maintain an efficient filing system
• Prepare meeting/presentation materials
• Process invoice and expenses
• Coordinate projects and any ad-hoc company activities

The Ideal Candidate

• Must handle confidential information with utmost discretion
• Minimum 4 years of working experience in multi-national companies
• Good command of written and spoken English and Chinese
• High proficiency in Outlook, Words, Excel and PowerPoint
• High energy, proactive, independent, detail-oriented and good interpersonal skills
• Good organizational skills and great follow through on tasks
• Work well under pressure in a fast-paced time sensitive environment
• Ability to prioritize work and multi-task
• Be a problem solver at heart with a genuine interest in learning by helping
• Flexibility to work with last minute changes
• Anticipate the needs of the senior leaders, plan ahead and be resourceful

• At Lane Crawford you work hard and play hard as we take care of your wellbeing.
• Your annual holiday leave is supplemented by special leave for birthday and work anniversaries, time off to celebrate key holidays and Summer Fridays.
• Our enhanced medical, dental, pension benefits and life insurance give you peace of mind.
• And it’s true, that all our permanent staff can enjoy staff discount and visit our legendary staff sales!
• You can develop your skills and knowledge on the job supported by curated learning experiences at The Academy, and have the opportunity to work with, and be exposed to, a team of internationally minded professionals who will support and stretch your career development.
• We offer staff wellness programmes to nurture mind, body and spirit in our head office and stores.
• We treasure opportunities to come together, whether it’s at an office Happy Hour, networking in the "Gin Den" or our Talk of The Town Staff Parties.