Executive Assistant

Viva Goods Company Limited; Hong Kong; On-site; HKD 391,000 - 670,000; Full time

Job summary

Viva Goods Company Limited in Hong Kong seeks an experienced Personal Assistant/Executive Assistant to provide comprehensive support to the Senior Executive. You will manage calendars, arrange travel, coordinate meetings, and handle expenses efficiently.

You will also support board and committee activities, maintain corporate records, liaise with the company secretary, legal and compliance teams, and prepare meeting materials with careful proofreading while protecting confidential information.

Qualifications

• Bachelor’s degree preferred.
• Minimum 5 years’ experience as a Personal Assistant, Executive Assistant, or in a similar role.
• Strong research, analytical, and problem‑solving skills.
• Excellent organizational, multitasking, and communication abilities.
• High level of discretion, integrity, and professionalism; able to remain composed under pressure.
• Proficient in Microsoft Office (Word, Excel, PowerPoint).
• Fluent in written and spoken English and Chinese (Cantonese and Mandarin).

Responsibilities

• Provide full-spectrum executive and administrative support to the Senior Executive.
• Manage calendar, travel plans, meetings, and expenses.
• Coordinate board and committee meetings: schedule meetings, prepare agendas and papers, take minutes, and monitor follow-up actions.
• Support corporate governance matters by maintaining corporate records and liaising with the company secretary, legal, and compliance teams as required.
• Liaise with internal and external stakeholders; prepare and proofread meeting materials and correspondence.
• Handle confidential information with professionalism and discretion.
• Undertake ad hoc administrative and executive support duties as assigned by the Senior Executive.

Skills

Executive support

Calendar management

Travel arrangement

Meeting coordination

Confidential handling

Microsoft Office

English

Chinese (Cantonese, Mandarin)

Education

Bachelor’s degree

Tools

Microsoft Office

Job description

Provide full-spectrum executive and administrative support to the Senior Executive, including calendar management, travel arrangements, meeting coordination, and expense handling.

Coordinate board and committee meetings: schedule meetings, prepare agendas and papers, take minutes, and monitor follow-up actions.

Support corporate governance matters by maintaining corporate records and liaising with the company secretary, legal, and compliance teams as required.

Liaise with internal and external stakeholders; prepare and proofread meeting materials and correspondence.

Handle confidential information with professionalism and discretion.

Undertake ad hoc administrative and executive support duties as assigned by the Senior Executive.

About you

Bachelor’s degree in a related discipline preferred.

Minimum 5 years’ experience as a Personal Assistant, Executive Assistant, or in a similar role.

Strong research, analytical, and problem‑solving skills.

Excellent organizational, multitasking, and communication abilities.

High level of discretion, integrity, and professionalism; able to remain composed under pressure.

Proficient in Microsoft Office (Word, Excel, PowerPoint).

Fluent in written and spoken English and Chinese (Cantonese and Mandarin).

Your application will include the following questions:

• Which of the following statements best describes your right to work in Hong Kong?
• What's your expected monthly basic salary?
• How many years' experience do you have as an executive assistant?
• What is your highest level of education?

Viva Goods Company Ltd. (stock code: 933.HK) strives to be a leading international brand operator. The Company has a portfolio of renowned international apparel and footwear brands, including Clarks, a British footwear brand with nearly two hundred years of history, Bossini and bossini.X, the casual wear brands in Greater China, the affordable luxury brand LNG, and TESTONI, an Italian luxury leatherwear brand. The Group's business covers markets such as Europe, the United States, the Greater China, Japan, Korea and Southeast Asia, etc.

Viva Goods Company Ltd. (stock code: 933.HK) strives to be a leading international brand operator. The Company has a portfolio of renowned international apparel and footwear brands, including Clarks, a British footwear brand with nearly two hundred years of history, Bossini and bossini.X, the casual wear brands in Greater China, the affordable luxury brand LNG, and TESTONI, an Italian luxury leatherwear brand. The Group's business covers markets such as Europe, the United States, the Greater China, Japan, Korea and Southeast Asia, etc.