Office HR & Admin Manager

Metadesign Limited; Hong Kong; On-site; HKD 420,000 - 660,000; Full time

Benefits offered by this job

Insurance package

5-day workweek

Salary package

Job summary

METABEV, an award-winning beverage brand management and distribution company in Asia Pacific, seeks an Office HR & Admin Manager in Hong Kong near Wong Chuk Hang MTR. You will oversee office operations, manage full-spectrum HR functions, and provide secretarial and personal support to the Chairman.

The role blends executive support, HR operations including payroll, MPF, compliance, recruitment, and staff engagement with office administration, secretarial tasks, and ad-hoc projects.

Qualifications

• Degree in HR management, business administration, secretarial studies, or related field.
• Minimum 3–5 years hands-on HR, office admin, and secretarial/PA experience.
• Solid knowledge of HK Employment Ordinance, MPF, and local employment laws.
• Proficient in MS Office (Word, Excel, PowerPoint).
• Excellent written and spoken English, Cantonese and Mandarin.
• Integrity, discretion and confidentiality in handling sensitive matters.

Responsibilities

• Provide full-spectrum secretarial and personal support to the Chairman.
• Manage HR operations, payroll, MPF, tax reporting, compensation and attendance.
• Oversee end-to-end recruitment, onboarding and offboarding processes.
• Organize team events and foster a positive workplace culture.
• Support office administration, vendor management and compliance filings.
• Assist with company secretarial tasks and government filings.
• Undertake ad-hoc administrative and executive support projects.

Skills

HR Operations

Talent Acquisition

Employee Relations

Office Administration

Education

Bachelor degree in HR / Business Admin / Secretarial Studies

Tools

MS Office

Job description

We are seeking an energetic, highly organized, and proactive Office HR & Admin Manager to oversee our office operations, manage full-spectrum HR functions, and provide secretarial and personal support to the Chairman. This is a versatile role suited for a trustworthy professional who excels at multitasking, balancing corporate administrative responsibilities with high-level executive and personal support.

Key Responsibilities

1. Executive & Personal Support (Chairman & Family)

Provide full-spectrum secretarial and personal support to the Chairman.

Assist the Chairman’s family with personal matters, including managing household staff (driver, domestic helpers), house maintenance, family events, and children’s schedules.

Coordinate internal and external appointments, set up meetings, manage travel itineraries (business and personal), and keep contact databases up to date.

Handle incoming/outgoing communications, draft correspondence, prepare presentation materials, management reports, and meeting minutes.

Handle company and private events, with occasional outdoor errands as required by business or household needs.

2. Human Resources & Employee Experience

HR Operations: Manage full-spectrum HR operations including monthly payroll processing, MPF calculations, tax reporting, compensation & benefits, performance management, and attendance tracking.

Talent Acquisition: Oversee end-to-end recruitment, selection, onboarding, and offboarding processes.

Employee Relations & Culture: Organize team-building activities, holiday events, and staff celebrations (e.g., birthday parties, team lunches) to foster a positive workplace culture.

HR Records & Compliance: Maintain accurate and confidential employee databases and personnel records in full compliance with local employment laws.

3. Office Administration & Operations

Office Management: Supervise day-to-day office operations, office equipment maintenance, inventory/supplies procurement, cleaner and vendor management, and insurance/license renewals.

Company Secretarial Support: Assist with general company secretarial tasks, government compliance filings, and government funding applications.

Ad-Hoc Projects: Undertake ad-hoc administrative and executive support projects as assigned.

Job Requirements

Education: Degree in Human Resources Management, Business Administration, Secretarial Studies, or a related discipline.

Experience:

Minimum 3–5 years of hands‑on experience in HR, Office Administration, and Secretarial/Personal Assistant roles (experience in SMEs or mid-sized teams of 40+ employees preferred).

Legal & Technical Knowledge:

Sound knowledge of the Hong Kong Employment Ordinance, MPF, and relevant employment legislation.

Proficiency in MS Office (Word, Excel, PowerPoint).

Language Skills: Excellent command of written and spoken English, Cantonese, and Mandarin.

Integrity & Confidentiality: High standard of personal integrity, discretion, and reliability in handling sensitive business and family matters.

Multitasking & Flexibility: Exceptional time management and organizational skills with the ability to adapt to a fast-paced, dynamic, and ad-hoc working environment.

Interpersonal Skills: Proactive, independent, clear communicator, and solution-oriented problem solver.

(Candidates with less experience will be considered for the position of HR & Admin Officer.)

Working location: next to Wong Chuk Hang MTR station

We offer 5 days’ work, attractive salary packages and insurance package to right candidates.

www.meta-bev.com

Personal data collected will be used for recruitment purpose only

Wholesale Businesses 11-50 employees

An award-winning international brand management and distribution company established in 1989, METABEV specializes in high quality food & beverage products in Asia Pacific. Our portfolio is built through a stringent selection process, tailored market entry

strategies and the establishment of close partnerships with both worldwide brands and fast-growing emerging brands. We proudly and exclusively import and distribute Perrier (Nestle), Peroni beer (Asahi), Gruppo Campari, Fever-Tree, Jose Cuervo (Proximo spirits),

Gruppo Montenegro, Fernet Branca, Kimbo Coffee, and Pommery Champagne. We are on a constant quest to search for dynamic new brands and trends in the global beverage market, whilst ensuring a holistic approach to customer service excellence. Our customers range

from Ho-Re-Ca, offices, retail and wholesale, to private, which all have one thing in common: a need for consistency, quality, and superior product and customer service.

An award-winning international brand management and distribution company established in 1989, METABEV specializes in high quality food & beverage products in Asia Pacific. Our portfolio is built through a stringent selection process, tailored market entry

strategies and the establishment of close partnerships with both worldwide brands and fast-growing emerging brands. We proudly and exclusively import and distribute Perrier (Nestle), Peroni beer (Asahi), Gruppo Campari, Fever-Tree, Jose Cuervo (Proximo spirits),

Gruppo Montenegro, Fernet Branca, Kimbo Coffee, and Pommery Champagne. We are on a constant quest to search for dynamic new brands and trends in the global beverage market, whilst ensuring a holistic approach to customer service excellence. Our customers range

from Ho-Re-Ca, offices, retail and wholesale, to private, which all have one thing in common: a need for consistency, quality, and superior product and customer service.