Senior Officer – Administration & Quality Assurance

Shun Tak Property Management Ltd; Hong Kong; On-site; HKD 246,000 - 290,000; Full time

Job summary

Shun Tak Property Management Ltd in Hong Kong is seeking an experienced Office Administrator to oversee office administration, purchasing, and vendor management from the Sheung Wan office. You will coordinate with vendors on M18 system maintenance, implement group policies, and ensure ISO documentation and audits are up to date.

Fluent English and Chinese are required, with strong coordination and problem-solving skills.

Qualifications

• Diploma / Higher Diploma or above in Business Administration, Property Management, Computer Science/Information Technology or a related discipline.
• Minimum 5 years of relevant working experience in office administration / purchasing / vendor management; QA/ISO-related experience is an advantage.
• Familiar with ISO 9001 / ISO 14001 / ISO 45001 management systems and related documentation/audit requirements.
• Good command of spoken and written English and Chinese.
• Strong coordination and organizational skills with effective cross-functional communication; good at negotiation, problem solving, decision making and follow-through.
• Detail-minded, responsible, proactive and positive; able to work independently and as a team player.
• Proficient in MS Office and general computer applications; experience with M18 and/or related systems is an advantage.

Responsibilities

• Coordinate with vendors on M18 system maintenance and follow-up actions.
• Handle office administration and purchasing, maintain supplier/contractor database.
• Assist in planning and implementing office policies; liaise with Group Office Administration.
• Coordinate with external vendors; monitor service quality, renewals, quotes, SLAs.
• Provide general admin support: travel, hotel bookings, documentation.
• Manage office operations, facilities, renovations, relocations.
• Organize meetings, conferences, events and staff activities.
• Perform ad hoc projects and duties.

Skills

Coordination

Organizational skills

Negotiation

Problem solving

Communication

Teamwork

Education

Diploma / HD or above

Tools

MS Office

M18 system

Job description

Job Duties:

• Coordinate with vendors/contractors on M18 system maintenance and related follow-up actions.
• Handle the full spectrum of office administration and purchasing functions, including establishing, maintaining and regularly updating the supplier/contractor database.
• Assist in planning, formulating and implementing office administration policies and guidelines; liaise with Group Office Administration to ensure implementation and compliance with Group policies.
• Liaise and coordinate with external vendors and service providers; monitor, evaluate and review service quality regularly (including renewals, quotation comparisons and service level follow-up).
• Provide general administrative and clerical support, including carpool, travel arrangements, hotel bookings, meeting coordination and office documentation.
• Manage office operations and facilities matters, including office maintenance, seating arrangements, renovation and relocation/reset projects.
• Organize meetings, conferences, company events and staff activities.
• Perform other ad hoc projects and duties as assigned.

Requirements /Qualifications:

• Diploma / Higher Diploma or above in Business Administration, Property Management, Computer Science/Information Technology or a related discipline.
• Minimum 5 years of relevant working experience in office administration / purchasing / vendor management; QA/ISO-related experience is an advantage.
• Familiar with ISO 9001 / ISO 14001 / ISO 45001 management systems and related documentation/audit requirements.
• Good command of spoken and written English and Chinese.
• Strong coordination and organizational skills with effective cross-functional communication; good at negotiation, problem solving, decision making and follow-through.
• Detail-minded, responsible, proactive and positive; able to work independently and as a team player.
• Proficient in MS Office and general computer applications; experience with M18 and/or related systems is an advantage.

More Job Information

Salary

• 22000 - 26000 / MONTH

Job Function

• 推廣 · 銷售 · 客戶服務 - 其他職位

Location

• 上環

Employment Term

• 全職

Employment Term

• 長期

Education

• 文憑或相等程度