Administration Officer (Contract Administration)

Baguio Green Group; Hong Kong; On-site; HKD 246,000 - 379,000; Full time

Benefits offered by this job

Birthday Leave

Discretionary Bonus

Outpatient & Dental Subsidy

Sports Subsidy

Marriage Leave

New Born Baby Gifts

Training Sponsorship

Office Party & Employee Events

Job summary

Baguio Green Group in Hong Kong is seeking an experienced Administration Officer to lead tender activities and manage project administration. You will coordinate proposals, prepare documents, and support contracts while liaising with stakeholders for timely and accurate submissions.

The role requires strong English and Chinese writing skills, and the ability to work under pressure in a supervisory capacity. A comprehensive benefits package is offered with opportunities for professional growth.

Qualifications

• 3+ years of supervisory experience in quotations, tenders and project administration.
• Able to drive high team performance with strong problem-solving and negotiation skills.
• Excellent command of English and Chinese; strong technical writing and editing.
• Experience with AI utilization is preferred.

Responsibilities

• Lead a small team in handling quotation and tender enquiries, preparing all related documents and coordinating relevant activities to ensure high-quality and accurate submissions.
• Lead collaboration and communication with stakeholders to optimize tender strategies; manage tender opportunities from initiation to completion and track tender results for analysis and reporting.
• Handle project administration and contract management, provide administrative support to superiors and the operations team to meet operational needs.
• Ensure HR document submissions in compliance with contract terms and conditions.
• Liaise with stakeholders on insurance, surety bonds and contract-related documents to ensure compliance with service contracts and agreements.
• Manage incoming and outgoing correspondence, enquiries and complaints in a timely and professional manner.
• Organize meeting schedules and prepare meeting minutes, monthly reports, forecast reports and analytical reports.
• Perform ad hoc duties assigned by the direct supervisor.

Skills

Quotations & tenders

Project administration

Team leadership

Analytical thinking

Bilingual English/Chinese

MS Office

AI utilization

Education

Business Administration

Project Management

Horticulture

Tools

Microsoft Excel

PowerPoint

Word

Chinese Word Processing

Job description

Baguio Green Group (Stock Code: 01397.HK) was established in 1980. Today, it has developed into an Integrated Environmental Management Solutions Provider, offering a comprehensive range of environmental services, including Professional Cleaning, Recycling, Waste Management and Collection, Green Technology, Green Products, Horticulture and Landscaping, and Integrated Pest Management.

Our committed team actively develops innovative environmental solutions using the latest technologies to meet our clients' needs. Through our reliable performance, we have earned the trust of a broad client base, including the Hong Kong SAR Government, public utilities, private enterprises, and the general public.

Responsibilities

• Lead a small team in handling quotation and tender enquiries, preparing all related documents and coordinating relevant activities to ensure high-quality and accurate submissions
• Lead collaboration and communication with stakeholders to optimize tender strategies; manage tender opportunities from initiation to completion and track tender results for analysis and reporting
• Handle project administration and contract management, provide administrative support to superiors and the operations team to meet operational needs
• Ensure HR document submissions in compliance with contract terms and conditions
• Liaise with stakeholders on insurance, surety bonds and contract-related documents to ensure compliance with service contracts and agreements
• Manage incoming and outgoing correspondence, enquiries and complaints in a timely and professional manner
• Organize meeting schedules and prepare meeting minutes, monthly reports, forecast reports and analytical reports
• Perform ad hoc duties assigned by the direct supervisor

Requirements

• Degree holder in Business Administration/Project Management/Horticulture or related disciplines with 3+ years supervisory experience
• Minimum 3 years’ solid experience in handling quotations/tenders and project administration
• A good team player with good problem-solving, analytical, presentation and negotiation skills, able to drive a high team performance
• Familiarity with AI utilization, proficiency in Microsoft Excel, PowerPoint, Word and Chinese Word Processing
• Excellent command of spoken and written English and Chinese, good technical writing and editing skills
• Good communication and interpersonal skills to deal with all levels of internal and external customers, vendors and stakeholders, and experience work in sizable company is a plus
• Able to work under pressure, detail-minded, independent and multitask to meet tight deadlines. Experience with projects management background is plus
• Candidate with more experience will be considered as Senior Administration Officer
• Please provide expected salary (must)

Other Benefits

• Birthday Leave & Gift
• Discretionary Bonus
• Outpatient & Dental Subsidy
• Sports Subsidy
• Marriage Leave
• New Born Baby Gifts
• Training Sponsorship
• Office Party & Employee Events
• Personal data collected will be used for recruitment purposes only.