Administration Assistant

Cementaid (Hong Kong) Ltd; Hong Kong; On-site; HKD 201,000 - 268,000; Full time

Benefits offered by this job

5-day work week

12 days annual leave

Medical plan

Training allowance

Job summary

Cementaid (Hong Kong) Ltd is seeking an Administration Assistant to provide comprehensive administrative and operational support for the office and local factory. The role covers reception, purchasing, insurance and vehicle administration, overseas shipment coordination and customs documentation.

You will assist with staff training arrangements, prepare shipping documents, manage records and liaise with internal departments, suppliers and service providers.

Qualifications

• Diploma or above in Business Administration or related discipline.
• 1–3 years of relevant admin experience preferred.
• Good command of written and spoken English and Chinese (Cantonese).
• Proficient in Microsoft Word, Excel and Outlook.

Responsibilities

• Provide comprehensive admin and operational support for the office and local factory.
• Handle reception duties, calls, visitors and couriers.
• Purchase and maintain office supplies and coordinate purchasing for local factory.
• Manage insurance, vehicle administration and related records.
• Arrange overseas shipments, liaise with freight forwarders and prepare shipping documents.
• Handle customs declarations and import/export documentation as required.
• Coordinate staff training registrations and maintain training records.
• Maintain filing and administrative records; liaise with internal and external parties.
• Perform other ad-hoc admin duties as assigned by Management.

Skills

English & Cantonese

Good communication

Multi-tasking

Education

Diploma or above in Business Administration

Tools

MS Office

Job description

The Administration Assistant is responsible for providing comprehensive administrative and operational support for the office and local factory, covering reception, purchasing, insurance and vehicle administration, overseas shipment and customs documentation, staff training coordination and general office administration.

Responsibilities:

• Handle general office administration and clerical duties
• Perform reception duties, including answering incoming calls, greeting visitors and handling couriers
• Purchase and maintain office supplies, stationery and other office necessities
• Coordinate the purchasing of materials and supplies required by the local factory, including obtaining quotations, placing orders and following up on deliveries
• Follow up on the renewal of company insurance policies and maintain relevant records
• Handle company vehicle administration, including vehicle licence and insurance renewals and related documentation
• Arrange shipments for overseas orders, liaise with freight forwarders and courier companies, and prepare shipping documents
• Handle customs declarations and related import/export documentation as required
• Provide administrative support for staff training arrangements, including registration, venue/material preparation and maintaining training records
• Maintain proper filing and administrative records
• Liaise with internal departments, suppliers and external service providers to arrange service appointments as required
• Perform other ad-hoc administrative and operational duties assigned by Management

Required Skills & Qualifications:

• Diploma or above in Business Administration or a related discipline
• With 1–3 years of relevant administrative experience preferred
• Good command of written and spoken English and Chinese, including Cantonese
• Proficient in Microsoft Office, including Word, Excel and Outlook
• Well-organized, responsible and able to handle multiple tasks independently
• Good communication and coordination skills
• Detail-minded with a willingness to learn and support different administrative functions
• Experience in purchasing, shipping, customs declarations or insurance/vehicle administration would be an advantage

We offer an attractive remuneration package including 5-day work week, 12 days of annual leave and medical plan (including annual bodycheck and dental benefit), training allowance, etc. to the right candidate.

(All information provided will be kept confidential and used for the recruitment purpose only)