Senior Administration Officer (REF: ADM/SAO)

ATAL Engineering Group; Hong Kong; On-site; HKD 246,000 - 379,000; Full time

Job summary

ATAL Engineering Group is seeking a Senior Administration Officer in Hong Kong to oversee end-to-end procurement, manage vendor relationships, and renew admin service contracts. You will prepare regular management reports and support daily office operations.

The ideal candidate holds a Business Administration degree with 8+ years in office administration and procurement, and possesses strong English, Cantonese and Mandarin communication skills.

Qualifications

• Degree holder in Business Administration or equivalent.
• 8+ years of full-spectrum office administration and procurement experience.
• Experience in procurement, project management, workflow improvement, and data analysis preferred.
• Strong written and spoken English, Cantonese and Mandarin.

Responsibilities

• Manage full procurement cycle: vendor sourcing, evaluation, cost analysis, contract negotiation, and vendor management.
• Ensure timely renewal of service contracts and admin-related agreements (travel, office supplies, equipment, SIM cards, uniforms, etc).
• Prepare and consolidate management reports for business reviews and decision making.
• Provide daily administrative support for smooth office operations.
• Liaise with internal and external parties to ensure smooth operations.
• Perform ad hoc tasks as required.

Skills

Procurement

Project management

Data analysis

Communication

Interpersonal skills

Attention to detail

Independent working

MS Office

Education

Business Administration degree

Tools

MS Office

Job description

Senior Administration Officer (REF: ADM/SAO)

Hong Kong

Responsibilities:

• Manage the full procurement cycle, including vendor sourcing and selection, technical evaluation, cost analysis and comparison, contract negotiation, vendor management, and procurement process optimization to ensure cost-effectiveness, quality, and timely delivery.
• Ensure the timely renewal of service contracts and agreements for administrative services, including travel arrangements, office supplies, office equipment, SIM cards, business cards, staff uniforms, and other related services.
• Prepare and consolidate regular management reports to support business review and decision-making.
• Provide administrative support for the daily operations of the team, ensuring smooth and efficient office functions.
• Liaise and keep close communication with internal and external parties to ensure smooth business operation.
• Perform any ad hoc tasks as assigned.

Requirements:

• Degree holder in Business Administration or equivalent
• Over 8 years’ solid working experience in all-round office administration and procurement role, preferable in sizable companies
• Experience in procurement, project management, workflow improvement, data analysis is preferable
• Good communications and interpersonal skills, able to interact effectively with people at all levels
• Well-organised with attention to details
• Mature, proactive, self-motivated and independent working attitude
• Good command in both written and spoken English, Cantonese and Mandarin
• Proficient in using MS Office

Personal data collected will be treated in strict confidence and used for recruitment related purposes only. Applicants not invited for interview within 8 weeks of applying may consider their applications unsuccessful. Unsuccessful applications will be destroyed after 6 months.