Senior Executive Assistant to Academic VP

Hong Kong Shue Yan University; Hong Kong; On-site; HKD 246,000 - 357,000; Full time

Job summary

Hong Kong Shue Yan University invites applications for a full-time Senior Executive Assistant/Executive Assistant I in the Office of the Academic Vice President. The role provides high-level administrative and secretarial support for daily office operations, meetings, committees, and events.

The successful candidate will coordinate meeting logistics, draft minutes, prepare agendas, handle confidential correspondence and presentations, and liaise with faculties and departments.

Qualifications

• Bachelor’s degree required.
• Strong command of written and spoken English and Chinese.
• Ability to handle multiple tasks with tight timelines.
• Able to work independently in a fast-paced environment.
• Good interpersonal and communication skills.
• Knowledge in basic webpage management and design preferred.

Responsibilities

• Provide high-level administrative and secretarial support for daily office operations, meetings, committees and events.
• Coordinate meeting logistics, prepare agendas and papers, and produce accurate meeting minutes.
• Draft, review and handle confidential correspondence, reports and presentations.
• Liaise with faculties, departments and administrative units on academic matters and submissions.
• Manage an effective filing system and database for records.
• Provide assistance on University functions as required (e.g. Luncheon meeting; Staff Forum).
• Perform any other duties as assigned by the Academic Vice President.

Skills

High-level administrative support

Meeting coordination

Secretarial support

Bilingual English/Chinese

Independent worker

Education

Bachelor's degree

Job description

Hong Kong Shue Yan University invites applications for a full-time Senior Executive Assistant/Executive Assistant I in the Office of the Academic Vice President. The role provides high-level administrative and secretarial support for daily office operations, meetings, committees, and events.

The successful candidate will coordinate meeting logistics, draft minutes, prepare agendas, handle confidential correspondence and presentations, and liaise with faculties and departments.