Executive Assistant & Secretariat, President’s Office

Technological and Higher Education Institute of Hong Kong (THEi); Hong Kong; On-site; HKD 180,000 - 260,000; Full time

Job summary

The Technological and Higher Education Institute of Hong Kong (THEi) is seeking a capable executive assistant to support the President’s Office. The role involves compiling management reports, minutes, agendas, and official correspondence, plus coordinating events and liaising with internal and external parties.

Ideal candidates have a recognised degree, at least two years of executive experience, and strong English/Chinese communications.

Qualifications

• A recognised degree or equivalent qualification.
• At least 2 years’ relevant work experience at executive level.
• Detail-oriented, organised, proactive, with time management and multi-tasking ability.
• Strong interpersonal and communication skills in English and Chinese.
• Experience in report, meeting minutes and/or proposal writing is a plus.
• Able to handle confidential information appropriately.
• Proficient in MS Word, MS Excel, MS PowerPoint, and Chinese word processing.

Responsibilities

• Assist in preparation and compilation of management reports and meeting materials.
• Organise, manage and provide secretarial support for meetings and boards.
• Coordinate events and prepare official correspondence.
• Liaise with internal and external parties on behalf of the President’s Office.
• Provide administrative support to the operation of the President’s Office.
• Coordinate visits for external guests and assist ad hoc projects.
• Support duties at different sites as required, including outside Hong Kong.
• Attend to other duties as necessary to support the Institute.

Skills

Detail-oriented

Organised

Proactive

Time management

Multi-tasking

Team player

Communication skills

English and Chinese proficiency

Education

Bachelor's degree or equivalent

Tools

MS Word

MS Excel

MS PowerPoint

Chinese word processing

Job description

The Technological and Higher Education Institute of Hong Kong (THEi) is seeking a capable executive assistant to support the President’s Office. The role involves compiling management reports, minutes, agendas, and official correspondence, plus coordinating events and liaising with internal and external parties.

Ideal candidates have a recognised degree, at least two years of executive experience, and strong English/Chinese communications.