Senior Executive Assistant, Postgrad Programs

HKU Arts 香港大學文學院; Hong Kong; On-site; HKD 420,000 - 540,000; Full time

Benefits offered by this job

Contract-end gratuity

Retirement benefits

Annual leave

Medical benefits

Job summary

The University of Hong Kong is seeking a Senior Executive Assistant/Executive Assistant (rank of Clerk I/II) in the School of Chinese to commence as soon as possible on a two-year fixed-term basis with contract-end gratuity and University contribution to a retirement benefits scheme, totalling up to 10% of basic salary, with the possibility of renewal subject to funding availability and satisfactory performance.

Qualifications

• Bachelor's degree with at least two years' relevant work experience in tertiary institutions.
• Good command of written and spoken English and Chinese (including Putonghua); good interpersonal skills and telephone manner; self-motivation with a strong sense of responsibility; a good teamwork attitude; and an ability to multi-task, prioritize tasks, and meet tight deadlines.
• Proficient in MS Word, Excel, PowerPoint, and Chinese word processing.
• Applicants with lower qualifications and/or less experience may be considered for the appointment of Executive Assistant (at the rank of Clerk II).

Responsibilities

• Providing administrative support to a taught postgraduate programme.
• Managing tasks related to student admissions.
• Managing tasks related to course selection.
• Managing tasks related to attendance records.
• Managing tasks related to data collection and compilation.
• Managing tasks related to course evaluations.
• Assisting with programme publicity.
• Assisting with student activities.
• Handling inquiries.
• Completing specific or general clerical tasks as required.
• Other duties may be assigned as necessary.
• Work outside normal office hours and/or travel occasionally.

Skills

Interpersonal skills

Telephone manner

Multitasking

Time management

Teamwork

Education

Bachelor's degree

Tools

MS Word

Excel

PowerPoint

Chinese word processing

Job description

The University of Hong Kong is seeking a Senior Executive Assistant/Executive Assistant (rank of Clerk I/II) in the School of Chinese to commence as soon as possible on a two-year fixed-term basis with contract-end gratuity and University contribution to a retirement benefits scheme, totalling up to 10% of basic salary, with the possibility of renewal subject to funding availability and satisfactory performance.