Full-time Senior Executive Assistant/Executive Assistant I

Hong Kong Shue Yan University; Hong Kong; Presencial; HKD 246.000 - 357.000; Jornada completa

Descripción de la vacante

Hong Kong Shue Yan University invites applications for a full-time Senior Executive Assistant/Executive Assistant I in the Office of the Academic Vice President. The role provides high-level administrative and secretarial support for daily office operations, meetings, committees, and events.

The successful candidate will coordinate meeting logistics, draft minutes, prepare agendas, handle confidential correspondence and presentations, and liaise with faculties and departments.

Formación

• Bachelor’s degree required.
• Strong command of written and spoken English and Chinese.
• Ability to handle multiple tasks with tight timelines.
• Able to work independently in a fast-paced environment.
• Good interpersonal and communication skills.
• Knowledge in basic webpage management and design preferred.

Responsabilidades

• Provide high-level administrative and secretarial support for daily office operations, meetings, committees and events.
• Coordinate meeting logistics, prepare agendas and papers, and produce accurate meeting minutes.
• Draft, review and handle confidential correspondence, reports and presentations.
• Liaise with faculties, departments and administrative units on academic matters and submissions.
• Manage an effective filing system and database for records.
• Provide assistance on University functions as required (e.g. Luncheon meeting; Staff Forum).
• Perform any other duties as assigned by the Academic Vice President.

Conocimientos

High-level administrative support

Meeting coordination

Secretarial support

Bilingual English/Chinese

Independent worker

Educación

Bachelor's degree

Descripción del empleo

Position: Full-time Senior Executive Assistant/Executive Assistant I, Office of the Academic Vice President

Responsibilities

To provide high-level administrative and secretarial support for the daily office operations, meetings, committees, and events;

To coordinate meeting logistics, prepare agendas and papers, and produce accurate meeting minutes;

To draft, review, and handle confidential correspondence, reports, and presentations;

To liaise with faculties, departments, and administrative units on academic matters and submissions;

To manage an effective filing system and database for records;

To provide assistance on University functions as required (e.g. Luncheon meeting; Staff Forum);

To perform any other duties as assigned by the Academic Vice President.

Requirements

Bachelor’s degree holder;

Good command of written and spoken English and Chinese;

Possess initiative in handling different tasks with tight timelines;

Be able to work independently and efficiently in a fast-paced environment;

A team player with good interpersonal and communication skills;

Knowledge in basic webpage management skills and design preferred;

Salary will be commensurate with qualification and experience.

Candidates with more relevant experience may be considered for appointment as Senior Executive Assistant.

Only shortlisted applicants will be contacted. The information provided will be used solely for recruitment-related purpose. All applications will be destroyed after the recruitment exercise.

• Which of the following statements best describes your right to work in Hong Kong?
• What's your expected monthly basic salary?
• How many years' experience do you have as an Assistant Executive?
• What is your highest level of education?
• Which of the following languages are you fluent in?

Hong Kong Shue Yan University is the first private university in Hong Kong. It has a student body of around 4,000 and a diversity of international academic staff. The university is located on the top of Braemar Hill overlooking the beautiful Victoria Harbour.

It aims to enable students to cultivate a whole, balanced personality and realize their full potential as individuals, as scholars and as good citizens.

Hong Kong Shue Yan University is the first private university in Hong Kong. It has a student body of around 4,000 and a diversity of international academic staff. The university is located on the top of Braemar Hill overlooking the beautiful Victoria Harbour.

It aims to enable students to cultivate a whole, balanced personality and realize their full potential as individuals, as scholars and as good citizens.