Senior Executive Assistant — Board & Governance Support

Viva Goods Company Limited; Hong Kong; On-site; HKD 391,000 - 670,000; Full time

Job summary

Viva Goods Company Limited in Hong Kong seeks an experienced Personal Assistant/Executive Assistant to provide comprehensive support to the Senior Executive. You will manage calendars, arrange travel, coordinate meetings, and handle expenses efficiently.

You will also support board and committee activities, maintain corporate records, liaise with the company secretary, legal and compliance teams, and prepare meeting materials with careful proofreading while protecting confidential information.

Qualifications

• Bachelor’s degree preferred.
• Minimum 5 years’ experience as a Personal Assistant, Executive Assistant, or in a similar role.
• Strong research, analytical, and problem‑solving skills.
• Excellent organizational, multitasking, and communication abilities.
• High level of discretion, integrity, and professionalism; able to remain composed under pressure.
• Proficient in Microsoft Office (Word, Excel, PowerPoint).
• Fluent in written and spoken English and Chinese (Cantonese and Mandarin).

Responsibilities

• Provide full-spectrum executive and administrative support to the Senior Executive.
• Manage calendar, travel plans, meetings, and expenses.
• Coordinate board and committee meetings: schedule meetings, prepare agendas and papers, take minutes, and monitor follow-up actions.
• Support corporate governance matters by maintaining corporate records and liaising with the company secretary, legal, and compliance teams as required.
• Liaise with internal and external stakeholders; prepare and proofread meeting materials and correspondence.
• Handle confidential information with professionalism and discretion.
• Undertake ad hoc administrative and executive support duties as assigned by the Senior Executive.

Skills

Executive support

Calendar management

Travel arrangement

Meeting coordination

Confidential handling

Microsoft Office

English

Chinese (Cantonese, Mandarin)

Education

Bachelor’s degree

Tools

Microsoft Office

Job description

Viva Goods Company Limited in Hong Kong seeks an experienced Personal Assistant/Executive Assistant to provide comprehensive support to the Senior Executive. You will manage calendars, arrange travel, coordinate meetings, and handle expenses efficiently.

You will also support board and committee activities, maintain corporate records, liaise with the company secretary, legal and compliance teams, and prepare meeting materials with careful proofreading while protecting confidential information.