Senior Executive Assistant – Co-CEO Office & Compliance

Victory Securities Company Limited; Hong Kong; On-site; HKD 360,000 - 480,000; Full time

Job summary

Victory Securities Company Limited in Hong Kong seeks an Executive Officer to support the Co-CEO and senior management. You coordinate meetings, assist regulatory filings, and prepare management reports.

You will handle travel, office logistics, vendor contacts, and confidential information with discretion, while maintaining calendars and facilitating cross-departmental projects. Fluency in English and Chinese is required.

Qualifications

• Bachelor’s degree in Business Administration, Finance, Communications, or a related field.
• 3 years of experience in executive support/office management in a financial institution, professional services firm, or regulated environment.
• Experience in company secretarial/governance support or compliance/regulatory administration is preferred.

Responsibilities

• Assist in coordinating internal and external meetings for the Co-CEO and senior management (Board, Committee, investor, regulatory).
• Assist in preparing regulatory filings and correspondence under guidance of Admin Manager and Compliance team.
• Maintain a regulatory filing calendar and track deadlines.
• Liaise with external service providers (secretarial, legal, auditors).
• Track progress on key initiatives using RAG status reports and elevate delays to Admin Manager.
• Prepare management reports, dashboards, and presentation materials.
• Handle travel arrangements, expense claims, and correspondence for the Co-CEO.
• Manage office supplies, vendor contacts, and event logistics for the CEO Office.
• Screen and prioritise incoming communications for the Co-CEO.
• Conduct research on industry trends, competitors, or regulatory updates as directed.
• Support ad-hoc projects such as office relocation, system implementation, or event planning.

Skills

Executive support

Office management

Regulatory administration

Governance support

Education

Bachelor's degree in Business Administration/Finance/Communications

Tools

Microsoft Office

Job description

Victory Securities Company Limited in Hong Kong seeks an Executive Officer to support the Co-CEO and senior management. You coordinate meetings, assist regulatory filings, and prepare management reports.

You will handle travel, office logistics, vendor contacts, and confidential information with discretion, while maintaining calendars and facilitating cross-departmental projects. Fluency in English and Chinese is required.