Executive Secretary to C-suite - Public Sector (60k)

KOS International Limited; Hong Kong; On-site; HKD 54,000 - 66,000; Full time

Job summary

KOS International Limited is seeking an Executive Secretary to the C-suite for a public sector assignment in Hong Kong. You will provide comprehensive administrative support, coordinate communications, and manage government liaison activities to ensure smooth operations of the Executive Office.

The role requires strong English and Chinese proficiency, 15 years of EA experience in the public sector, and excellence in stakeholder engagement and confidentiality.

Qualifications

• Bachelor degree in Business Administration or related discipline.
• Minimum 15 years' experience as executive assistant in public sector or quasi-government organizations.
• Excellent command of written and spoken English and Chinese.

Responsibilities

• Provide comprehensive secretarial and administrative support to the C-suite (calendar, meetings, travel, correspondence).
• Act as primary liaison between Executive Office and internal departments with timely follow-up on key matters.
• Prepare reports, presentations, briefing notes, speeches, and official correspondence.
• Coordinate and monitor strategic projects and action items for senior management.
• Handle government relations and maintain communication with government bodies and stakeholders.
• Manage confidential information with discretion and professionalism.
• Support the Executive's personal affairs including personal appointments and travel arrangements.
• Coordinate VIP visits, social engagements, and official events for stakeholders.
• Represent the Executive Office professionally with board members and partners.
• Undertake ad hoc assignments to support organisational objectives.

Skills

Executive support

Stakeholder management

Bilingual English-Chinese

Government liaison

Calendar & travel management

Education

Bachelor degree in Business Administration or related discipline

Tools

Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams)

Job description

Executive Secretary to C-suite - Public Sector (60k)

We are representing a public organisation, they are looking for an Executive Secretary to support the C-suite executive and provide comprehensive administrative, operational, communication, protocol, stakeholder engagement, and government liaison support while ensuring the efficient management of business, personal, social, and public affairs.

About the Role

• Provide comprehensive secretarial and administrative support to the C-suite executive, including calendar, meeting, travel, and correspondence management.
• Act as the primary liaison between the Executive Office and internal departments, ensuring timely communication and follow-up on key matters.
• Prepare reports, presentations, meeting materials, speeches, briefing notes, and official correspondence.
• Coordinate and monitor strategic projects, action items, and business initiatives on behalf of senior management.
• Handle government relations matters and maintain effective communication with government departments, regulators, public bodies, and external stakeholders.
• Manage confidential and sensitive information with the highest level of discretion and professionalism.
• Support the Executive's personal affairs, including personal appointments, travel arrangements, and other delegated matters as required.
• Coordinate social engagements, VIP visits, networking functions, official events, and stakeholder meetings.
• Represent the Executive Office professionally when interacting with board members, community leaders, industry partners, and other key stakeholders.
• Undertake ad hoc assignments and special projects to support organisational objectives and the smooth operation of the Executive Office.

The Successful Candidate

• Bachelor degree holder in Business Administration or related discipline
• Minimum 15 years' experience of executive assistant in public sector and quasi-government organisations
• Excellent command of written and spoken English and Chinese.
• Strong interpersonal, communication, stakeholder management, and organisational skills.
• Mature, resourceful, detail-minded, and able to handle confidential matters independently.
• Experience liaising with government departments and senior external stakeholders is highly preferred.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook and Teams), with the ability to prepare executive-level reports, presentations, briefing papers and official correspondence.
• Good command of English, Mandarin and Cantonese.