Senior Administrator / Administrator - Assurance

BDO Limited; Hong Kong; On-site; HKD 200,880 - 312,480; Full time

Job summary

BDO Limited in Hong Kong seeks a Senior Administrator / Administrator to provide essential administrative support to the assurance department and assist audit teams with scheduling, bank confirmations, and company searches. The role includes managing staff leave, timesheets, and utilisation to ensure coverage, while supporting recruitment, performance reviews, and operational reporting.

The ideal candidate holds a Diploma or Degree in Business Administration or related discipline, with at least

Qualifications

• Diploma or degree in business admin or related field.
• At least 8 years of experience in administrative roles, preferably in a professional firm; candidates with less may be considered for Administrator.
• Proficient in MS Office and Chinese word processing; good command of English and Chinese (Mandarin).
• Strong Excel skills: filtering, VLOOKUP, XLOOKUP, Pivot Tables.

Responsibilities

• Provide administrative and clerical support to the assurance department.
• Assist audit team with tasks including staff booking schedules, bank confirmations, and company searches.
• Monitor staff leave, timesheets, and utilisation; resolve resource conflicts and ensure coverage.
• Facilitate recruitment, performance reviews, promotions, and terminations.
• Prepare operational and management reports, perform data analysis and forecasting for Partners & Directors.
• Maintain accurate records and update internal systems/databases.
• Assist and liaise with other departments to ensure smooth daily operations.
• Handle ad-hoc assignments and other administrative duties as required.
• Support and uphold the BDO Global Vision; demonstrate commitment to the firm’s values and competency expectations.

Skills

Communication

Multitasking

Interpersonal skills

Attention to detail

Education

Diploma or Degree in Business Administration or related discipline

Tools

MS Office

Chinese Word Processing

Excel (Filtering, VLOOKUP, XLOOKUP, Pivot Table)

Job description

Senior Administrator / Administrator - Assurance

Responsibilities

• Provide administrative and clerical support to the assurance department
• Assist the audit team to carry out various tasks, including maintaining staff booking schedules, preparing bank confirmations, and handling company searches
• Monitor staff leave, timesheets, and utilisation; resolve resource conflicts and ensure adequate coverage
• Facilitate the full cycle of recruitment, performance review, promotion, and termination processes
• Prepare operational and management reports, perform data analysis and forecasting, and provide insights to Partners & Directors
• Maintain accurate records and ensure timely updates of internal systems and databases
• Assist and liaise with other departments to ensure daily operations run smoothly
• Handle ad‑hoc assignments and other administrative duties as required
• Support and uphold the BDO Global Vision
• Demonstrate commitment to the firm’s core values and competency expectations

Qualifications

• Diploma or Degree in Business Administration or a related discipline
• At least 8 years of experience in administrative roles, preferably within a professional firm; candidates with less experience may be considered for an Administrator position
• Proficient in MS Office and Chinese Word Processing
• Good command of Microsoft Excel (Filtering, VLOOKUP, XLOOKUP, Pivot Table)
• Good command of both written and spoken English and Chinese, including Mandarin
• Good communications and interpersonal skills
• Responsible, detail‑minded and able to multitask

We are an equal opportunity employer, and offer excellent prospects and career development for the right candidate.

Applications will be treated in strict confidence. Personal data collected will be used for recruitment purposes only.