Senior Administrative Executive

Zero Finance Hong Kong Limited; Hong Kong; Presencial; HKD 167 000 - 335 000; Tempo integral

Resumo da oferta

Zero Finance Hong Kong Limited is seeking an Administration Executive to support the General Management Department and senior executives. You will handle high-level reception, calendar coordination, travel arrangements, and documentation with discretion.

You will manage property, facilities, fleet operations, governance filings, and procurement workflows to keep daily operations running smoothly. The role requires resilience, accuracy, and proactive collaboration across teams.

Qualificações

• Minimum 5-8 years of administrative experience.
• High resilience and ability to handle high-stress, detailed, repetitive tasks.
• Proficient in MS Office applications and comfortable using internal systems for data entry and documentation.
• Strong organizational and time management skills with a high degree of accuracy and attention to detail.
• Excellent communication, coordination and interpersonal skills with a proactive attitude.

Responsabilidades

• Provide high-level executive and secretarial support to senior management, handling complex daily operations and official records.
• Review, draft, format, and execute official documents and internal communications with confidentiality.
• Oversee property portfolio, leases, renovations and vendor coordination for facilities.
• Lead corporate procurement, inventory control, and daily operational workflows to optimize efficiency.

Conhecimentos

MS Office

Communication

Organization & time management

Detail-oriented

Proactive attitude

Ferramentas

Internal systems

Descrição da oferta de emprego

Are you looking for your next career move? WE ARE THE ONE!
Zero Finance is a wholly owned subsidiary of Zero Fintech (Stock code: 00093). We are one of the leading Fintech Companies in Hong Kong, committed to providing Financial Solutions to our clients since 2014. Our lending business generated a revenue of HKD257 million in 2024 with a rapid growth compared to the revenue of HKD107 million generated in 2021.
X WALLET is the 1st APPintheHong KongMarket to feature a 5-secondA.I.approval credit product. Our app acquired over 100k users and achievedsteadygrowthover the years. This year, we willcontinuetobreak throughwithnewfeatures products. Our newly-launched XPayisoneofthenewpaymentproductstoexcel inthemarketof Paylatersolutions.
Toaccelerate businessgrowth, we are looking for a high-calibre - You to join our cohesive community! In this role, you will work in our General Management Department, reporting to the Director of General Management. You will be a good fit:

1. Executive Support & High-Level Administration

Senior Executive Assistance: Provide high-level executive and secretarial support to senior management executives, efficiently handling complex daily operations, executive logistics, and official records.

Official Documentation & Governance: Review, draft, format, and execute official documents, corporate correspondences, and internal communications; ensure strict accuracy, completeness, and total confidentiality.

Financial & Expense Management: Oversee and review monthly payment processing, invoice verification, vendor payments, and expense claims accuracy via internal enterprise systems.

2. Property, Facilities & Fleet Management

Property Portfolio Management: Manage corporate property portfolio end-to-end, including lease negotiations, lease renewals, tenancy documentation, and acquisition/disposal coordination.

Fit-out & Renovation Projects: Oversee office renovation, relocation, and fit-out projects; work closely with landlords, property management, contractors, and vendors to ensure on-time and on-budget delivery.

Facility Maintenance & Compliance: Supervise daily facility operations, maintain office health and safety standards, address tenant inquiries, and ensure environmental and regulatory compliance.

Corporate Fleet Operations: Lead end-to-end corporate vehicle fleet management, including cross-boundary permit applications, vehicle licensing, insurance renewals, and compliance tracking.

3. Company Secretarial Support & Corporate Governance

Resolution & Document Drafting: Prepare and process board resolutions, shareholder resolutions, and other official corporate documents in a precise and timely manner.

Statutory Compliance: Manage company registrations, statutory filings, annual returns, and annual inspection processes across multiple legal entities.

Corporate Records & Seal Management: Maintain corporate registers, statutory records, and official company seal management in accordance with legal requirements.

4. Daily Office Operations & Procurement

Procurement & Inventory Control: Oversee office supply inventory, handle vendor procurement, manage stock allocation, and optimize daily operational workflows.

Operational Process Optimization: Establish and refine standardized administrative procedures to enhance overall departmental efficiency.

Job requirements

Minimum 5-8 years of relevant administrative working experience.

High resilience, strong stress tolerance, and comfortable with handling detailed, repetitive, and fast-paced daily administrative tasks.

Proficient in MS Office applications and comfortable using internal systems for data entry and documentation.

Strong organizational and time management skills with a high degree of accuracy and attention to detail.

Excellent communication, coordination, and interpersonal skills with a positive, proactive attitude.

Zero Finance is a wholly owned subsidiary of ZERO FINTECH GROUP LIMITED - (Stock code: 0093). We are one of the leading Fintech Companies in Hong Kong, committed to providing Financial Solutions to our clients since 2014.

"Zero Wait, and Zero Pain" smart financial solution to the public. To cope with our rapid business expansion of X Wallet express automated personal loan service and other financial services, we are now seeking for a high-caliberprofessional to take up this challenging role.

X Wallet breaks the traditional way of lending using Machine Learning and data analysis to deliver an automated loan approval result in 5 seconds.

Zero Finance is a wholly owned subsidiary of ZERO FINTECH GROUP LIMITED - (Stock code: 0093). We are one of the leading Fintech Companies in Hong Kong, committed to providing Financial Solutions to our clients since 2014.

"Zero Wait, and Zero Pain" smart financial solution to the public. To cope with our rapid business expansion of X Wallet express automated personal loan service and other financial services, we are now seeking for a high-caliberprofessional to take up this challenging role.

X Wallet breaks the traditional way of lending using Machine Learning and data analysis to deliver an automated loan approval result in 5 seconds.

What can I earn as an Administration Executive