HR & Admin Manager/ Executive Assistant/ Secretary
Zero Finance Hong Kong Limited
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Benefits offered by this job
Job summary
Zero Finance Hong Kong Limited is seeking an experienced HR & Admin Manager/Executive Assistant/Secretary to act as the backbone of our fintech-payments team. You will lead recruitment, handle executive support, ensure company secretarial compliance, and manage property and facilities across multi-entity operations.
The role requires a minimum of 8 years in HR or admin, a Master's degree, and fluent English and Chinese.
Qualifications
- Minimum 8 years of relevant experience in HR, administration, secretarial, or company secretarial support.
- Master's degree or above from a recognized university.
- Prior experience in recruitment agency or as in-house recruiter/headhunter is highly preferred.
- End-to-end administration experience with corporate properties, leasing coordination, and office renovation projects.
- Strong organizational skills, high accuracy, and attention to detail.
Responsibilities
- Lead end-to-end recruitment activities to support fast-paced hiring.
- Coordinate employee engagement, training logistics, and company events.
- Draft, format, and execute official documents and internal communications.
- Manage corporate property portfolio, leases, acquisitions, and office renovations.
Skills
Education
Job description
We are looking for a highly organized and proactive HR & Administration professional to join our fast-growing Fintech-payment team. This role is a unique blend of company secretarial support, executive assistance, talent acquisition, and office administration — ideal for someone who thrives in a dynamic, multi-faceted environment and enjoys being the operational backbone of the team.
Lead end-to-end recruitment activities: job posting, resume screening, interview coordination, and onboarding — with a focus on fast-paced hiring to support team scaling.
Build and maintain a talent pipeline through proactive sourcing, networking, and leveraging recruitment channels.
Coordinate employee engagement activities, training logistics, and company events.
Handle and manage corporate vehicle fleet operations, including cross-boundary permit applications, vehicle licensing, insurance renewal.
Draft, format, and execute official documents, correspondences, and internal communications.
Perform general administrative and secretarial duties as assigned.
Prepare and process board resolutions, shareholder resolutions, and other corporate documents in a timely and accurate manner.
Manage company registrations, statutory filings, annual returns, and annual inspections across multiple entities.
Maintain corporate registers, statutory records, and company seal management.
Manage corporate property portfolio end-to-end, including lease negotiation and renewal, acquisition/disposal coordination, and tenancy documentation.
Oversee office renovation, relocation, and fit-out projects, working closely with contractors and vendors to ensure on-time and on-budget delivery.
Handle facilities maintenance, office safety, and environmental compliance.
Minimum 8 years of relevant working experience in HR, administration, secretarial, or company secretarial support, ideally gained from sizeable corporations or group companies with multi-entity structures.
Master's degree or above from a recognized university.
Prior experience in a recruitment agency or as an in-house recruiter / headhunter is highly preferred.
End-to-end administration experience with corporate properties, leasing, acquisition/disposal coordination, and office renovation projects.
Strong organizational skills, high accuracy, sharp attention to detail, and a responsible, positive working attitude.
Strong numerical sensitivity and logical thinking ability.
Excellent command of written and spoken English and Chinese (Cantonese and Mandarin).
Rewarding career development on a Fintech-payment project with real growth potential!
1:1 coaching and mentoring — work with a friendly, open-minded, and supportive team!
You will be heard, valued, recognized, and appreciated!
Convenient office location in Sheung Wan!
Attractive remuneration package with a discretionary bonus!
Top-notch medical plan including annual body checks, clinical, hospitalization, and dental coverage!
Free-flow snacks and drinks all day!
Special gestures for your birthday, festival gifts, and red packets!
Regular volunteer events and company sports activities to connect with the team!
All personal information collected will betreated in strict confidenceand used for recruitment purposes only.
Hirer responsiveness Salary match Number of applicants
Your application will include the following questions:
- Which of the following statements best describes your right to work in Hong Kong?
- What's your expected monthly basic salary?
- How many years' experience do you have as an executive secretary?
- Are you willing to undergo a pre-employment background check?
Zero Finance is a wholly owned subsidiary of ZERO FINTECH GROUP LIMITED - (Stock code: 0093). We are one of the leading Fintech Companies in Hong Kong, committed to providing Financial Solutions to our clients since 2014.
"Zero Wait, and Zero Pain" smart financial solution to the public. To cope with our rapid business expansion of X Wallet express automated personal loan service and other financial services, we are now seeking for a high-caliberprofessional to take up this challenging role.
X Wallet breaks the traditional way of lending using Machine Learning and data analysis to deliver an automated loan approval result in 5 seconds.
Zero Finance is a wholly owned subsidiary of ZERO FINTECH GROUP LIMITED - (Stock code: 0093). We are one of the leading Fintech Companies in Hong Kong, committed to providing Financial Solutions to our clients since 2014.
"Zero Wait, and Zero Pain" smart financial solution to the public. To cope with our rapid business expansion of X Wallet express automated personal loan service and other financial services, we are now seeking for a high-caliberprofessional to take up this challenging role.
X Wallet breaks the traditional way of lending using Machine Learning and data analysis to deliver an automated loan approval result in 5 seconds.
What can I earn as an Executive Secretary
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