Senior Administrative Assistant

ALPHA RECRUITMENT CONSULTANCY LIMITED; Hong Kong; On-site; HKD 216,000 - 336,000; Full time

Job summary

ALPHA RECRUITMENT CONSULTANCY LIMITED in Hong Kong's Kwai Chung precinct seeks a highly organized Senior Administrative Assistant to streamline daily operations and support management. You will coordinate meetings, handle travel, and manage office workflows with discretion and professionalism.

The role requires excellent English and Chinese communication, strong MS Office skills, and a proven ability to multi-task while maintaining confidentiality across internal teams and external partners.

Qualifications

• Proven experience in senior administrative roles.
• Excellent organizational, prioritization, and time-management skills.
• Fluent in English and Chinese with strong written/verbal communication.
• Proficiency in MS Office and basic administrative software.

Responsibilities

• Provide high-level administrative support to management and department heads.
• Manage office logistics, facilities maintenance, and ensure efficient day-to-day administrative workflows.
• Coordinate complex meeting schedules, prepare agendas, and handle travel arrangements when necessary.
• Oversee database maintenance, prepare official documentation, and manage business correspondence.
• Monitor office expenses, process invoices, and manage relationships with corporate vendors.
• Assist in organizing company events and supporting cross-functional team projects.

Skills

Organizational skills

Time management

Multitasking

Bilingual English/Chinese

Tools

MS Office Suite

Job description

We are seeking a highly organized, proactive, and detail-oriented Senior Administrative Assistant to provide comprehensive administrative support and streamline daily workplace operations at our Kwai Chung office. The ideal candidate will possess excellent multi-tasking abilities and act as a reliable point of contact for internal teams and external partners.

Key Responsibilities:

Provide high-level administrative support to management and department heads.

Manage office logistics, facilities maintenance, and ensure efficient day-to-day administrative workflows.

Coordinate complex meeting schedules, prepare agendas, and handle travel arrangements when necessary.

Oversee database maintenance, prepare official documentation, and manage business correspondence.

Monitor office expenses, process invoices, and manage relationships with corporate vendors.

Assist in organizing company events and supporting cross-functional team projects.

Requirements:

Proven experience as a Senior Administrative Assistant, Executive Assistant, or similar administrative role.

Excellent organizational, prioritization, and time-management skills.

Strong verbal and written communication skills in both English and Chinese.

Proficiency in MS Office Suite (Word, Excel, PowerPoint) and basic administrative software.

Strong problem-solving mindset with the ability to maintain a high level of confidentiality.