Senior Admin & Office Operations Lead

The Hong Kong Jockey Club; Hong Kong; On-site; HKD 320,000 - 520,000; Full time

Job summary

The Hong Kong Jockey Club is seeking an experienced Office Manager to support the Head of the Property Division and the broader team. You will handle complex diary management, travel arrangements, and confidential administrative tasks, ensuring smooth daily operations within a large, multi-unit organization.

The role requires a high level of discretion, excellent coordination with internal stakeholders, and the ability to manage HR-related processes such as onboarding and off-boarding.

Qualifications

• 10+ years of relevant work experience in operations or administration
• Experience in sizable organizations preferred
• Degree in Business Administration or Secretarial Studies preferred
• Strong diary management, travel coordination, and HR-related support

Responsibilities

• Manage the office of the Head of Department and act as the primary contact point for staff, stakeholders and external parties
• Provide full administrative and secretarial support to the Head of Department, including proactive diary management, scheduling appointments, and ensuring commitments are met
• Coordinate daily priorities and flag important items or conflicts to the Head of Department
• Arrange travel schedules; organize meetings, conferences, and workshops; prepare agendas and minutes
• Assist with staff onboarding and off-boarding processes, as well as HR-related matters
• Maintain efficient electronic filing systems and facilitate document sharing
• Coordinate team’s day-to-day workflow and review submissions to ensure timely, accurate, compliant delivery
• Provide guidance on administrative processes, submission requirements, and document standards
• Assist in preparation of departmental budgets, Operating Plans, Organizational Charts and related documents
• Maintain inventory of Facilities Management Assets
• Perform ad-hoc duties to support the team’s effectiveness

Skills

Office administration

Secretarial support

Diary management

Travel coordination

Education

Bachelor's degree in Business Administration

Secretarial Studies

Tools

Microsoft Office

Job description

The Hong Kong Jockey Club is seeking an experienced Office Manager to support the Head of the Property Division and the broader team. You will handle complex diary management, travel arrangements, and confidential administrative tasks, ensuring smooth daily operations within a large, multi-unit organization.

The role requires a high level of discretion, excellent coordination with internal stakeholders, and the ability to manage HR-related processes such as onboarding and off-boarding.