Proactive Administrative Coordinator for Events & Operations

Manulife/John Hancock; Hong Kong; Hybrid; HKD 250,000 - 380,000; Full time

Job summary

Manulife/John Hancock in Hong Kong seeks an Administrative Officer to provide comprehensive administrative and operational support to the department. The role requires hands-on coordination across event logistics, payments, and data management, with a focus on accuracy and timely delivery.

The successful candidate will work collaboratively with internal and external stakeholders, manage multiple priorities, and contribute to efficient department operations.

Qualifications

• HKCEE / HKDSE with 3-4 years of administrative or office support experience (fresh graduates may be considered).
• Experience in administration, office coordination, event support or similar roles preferred.
• Well-organized with ability to manage multiple tasks and priorities.
• Strong numerical sense with high accuracy in payments, records and data.
• Excellent interpersonal and communication skills to coordinate with stakeholders.
• Proficient in Microsoft Office (Excel, Word, PowerPoint, Outlook) and Chinese word processing.
• Good command of written and spoken English and Chinese.
• Proactive, responsible team player who can work independently.
• Experience in event coordination, database management, payment processing, or inventory management is a plus.
• Ability to work under pressure and meet deadlines.

Responsibilities

• Agency Event & Logistics Support for agency events, ceremonies and other activities.
• Administrative Coordination & Office Support for daily department operations.
• Industry Awards Administration including registration and records management.
• Payment & Payroll Administration processing payments and adjustments.
• Communication & Coordination with internal and external stakeholders.
• Database Management for sales promotions and participant data.
• Documentation & Record Management for audit readiness.
• Inventory & Stock Management for materials and supplies.
• Ad-hoc Departmental Support for special projects.

Skills

Organizational skills

Communication skills

Multitasking

Team collaboration

Education

HKCEE / HKDSE

Tools

Microsoft Office

Excel

Outlook

PowerPoint

Chinese word processing

Job description

Manulife/John Hancock in Hong Kong seeks an Administrative Officer to provide comprehensive administrative and operational support to the department. The role requires hands-on coordination across event logistics, payments, and data management, with a focus on accuracy and timely delivery.

The successful candidate will work collaboratively with internal and external stakeholders, manage multiple priorities, and contribute to efficient department operations.