Charities & Community Admin Lead

The Hong Kong Jockey Club; Hong Kong; Sur place; HKD 300 000 - 420 000; Plein temps

Résumé du poste

The Hong Kong Jockey Club (HKJC) invites applications for a centralized administration role within the Charities & Community Division. You will provide efficient office support, coordinate onboarding, asset management, license administration, and liaise with internal and external stakeholders to ensure smooth operations.

The ideal candidate has a university degree and at least 3 years of relevant administration experience, with proficiency in Microsoft Office and strong organisational and

Qualifications

• University degree or equivalent.
• Minimum of 3 years' relevant admin experience.
• Experience in government or social services would be advantageous.
• Proficient in Microsoft Office applications, particularly Excel and PowerPoint.
• Good interpersonal and communication skills.
• Good organisational skills, with the ability to manage multiple tasks effectively.
• Ability to handle sensitive and confidential information with professionalism and discretion.
• Ability to work effectively with stakeholders within and outside the Division.

Responsabilités

• Support the Senior Manager in managing the centralised administration function and providing efficient administrative support to the Charities and Community Division, including office administration, office relocations, records management, filing and mail handing, and preparation of administrative correspondence.
• Handle general office administration matters, such as staff onboarding coordination, fixed assets management and disposal, software license administration, share drive and divisional website maintenance, and liaison with stakeholders within and outside the Division to support smooth office operations.
• Support divisional procurement and resource administration, including vendor liaison and the management of office supplies and inventories.
• Coordinate divisional records and document management systems, including document retrieval, archiving, storage administration, and records disposal.
• Act as the divisional representative for designated coordination functions, including the Data Privacy Coordinators, Occupational Safety and Health coordinator, Fire Warden and other assigned roles as required.
• Perform other duties as assigned by seniors.

Connaissances

Communication

Organisation

Discretion

Stakeholder management

Formation

University degree or equivalent

Outils

Microsoft Excel

Microsoft PowerPoint

Microsoft Office

Description du poste

The Hong Kong Jockey Club (HKJC) invites applications for a centralized administration role within the Charities & Community Division. You will provide efficient office support, coordinate onboarding, asset management, license administration, and liaise with internal and external stakeholders to ensure smooth operations.

The ideal candidate has a university degree and at least 3 years of relevant administration experience, with proficiency in Microsoft Office and strong organisational and