Sales Coordinator

Wever & Ducre Asia Pacific Limited; Hong Kong; On-site; HKD 201,000 - 312,000; Full time

Job summary

Wever & Ducre Asia Pacific Limited is seeking a capable Purchases, Supply Chain and Accounting Support coordinator in Hong Kong to manage orders and supplier relations. You will handle quotes, PO creation, invoicing, and AR/AP activities while ensuring on-time deliveries and accurate records.

The role requires 2–5 years of experience, strong Excel skills, and fluency in English with Cantonese/Mandarin as a plus.

Qualifications

• Diploma or degree in business administration, accounting, supply chain, or related disciplines.
• 2–5 years of experience in sales coordination, purchasing, order management, or accounting support.
• Proficiency in Microsoft Office, especially Excel.
• Experience with ERP systems is preferred.
• Strong organizational skills, attention to detail, and ability to manage multiple tasks.
• Good command of English; Cantonese and Mandarin are an advantage.

Responsibilities

• Prepare quotations, sales orders, and order confirmations.
• Process customer orders and monitor order status from order receipt to delivery.
• Coordinate with customers, suppliers, factories, and logistics partners to ensure on-time delivery.
• Handle customer inquiries and provide after-sales support.
• Create and issue purchase orders to suppliers based on customer orders.
• Follow up with suppliers on order confirmations, production schedules, and delivery status.
• Coordinate inbound shipments and ensure timely receipt of goods.
• Maintain supplier records and purchasing documentation.
• Prepare and issue invoices, credit notes, and related documents.
• Follow up on outstanding customer payments and accounts receivable.
• Verify supplier invoices against purchase orders and delivery records.
• Support accounts payable processing and expense claims.
• Maintain financial records and assist with month-end closing and audits.
• Perform ad hoc duties assigned by management.

Skills

Strong organizational skills

Attention to detail

Multitasking

English proficiency; Cantonese/Mand中文a

Education

Diploma or Degree in Business Administration, Accounting, Supply Chain, or related disciplines

Tools

Microsoft Office

Excel

ERP systems

Job description

Prepare quotations, sales orders, and order confirmations.

Process customer orders and monitor order status from order receipt to delivery.

Coordinate with customers, suppliers, factories, and logistics partners to ensure on-time delivery.

Handle customer inquiries and provide after-sales support.

Purchasing & Supply Chain Support

Create and issue purchase orders to suppliers based on customer orders.

Follow up with suppliers on order confirmations, production schedules, and delivery status.

Coordinate inbound shipments and ensure timely receipt of goods.

Maintain supplier records and purchasing documentation.

Accounting Support

Prepare and issue invoices, credit notes, and related documents.

Follow up on outstanding customer payments and accounts receivable.

Verify supplier invoices against purchase orders and delivery records.

Support accounts payable processing and expense claims.

Maintain financial records and assist with month-end closing and audits.

Perform ad hoc duties assigned by management.

Requirements

Diploma or Degree in Business Administration, Accounting, Supply Chain, or related disciplines.

2-5 years of experience in sales coordination, purchasing, order management, or accounting support.

Proficiency in Microsoft Office, especially Excel.

Experience with ERP systems is preferred.

Strong organizational skills, attention to detail, and ability to manage multiple tasks.

Good command of English; Cantonese and Mandarin are an advantage.