Receptionist & Administrative Assistant

西京投資管理有限公司; Hong Kong; On-site; HKD 150,000 - 210,000; Full time

Job summary

西京投資管理有限公司 is seeking a proactive Office Administrator to support day-to-day operations in our Hong Kong office. You will handle document processing, filing, procurement of supplies, meeting and reception duties, and travel arrangements for senior staff.

The role requires fluent English, Cantonese, and Mandarin, strong communication, meticulous coordination, and proficiency in MS Office. Immediate availability is preferred.

Qualifications

• Diploma or above
• Be punctual
• Responsible, detail-oriented, with strong communication and coordination skills
• Presentable with outgoing and pleasant personality
• Fluency in written and spoken English, Cantonese and Mandarin
• Proficiency in MS Office, including MS Word and Excel and Chinese word processing
• Immediately available is preferred

Responsibilities

• Perform day-to-day office administrative duties, including document processing, filing, and maintenance of record-keeping systems
• Handle procurement of office supplies and coordination of equipment maintenance to ensure adequate office resources
• Manage and coordinate meeting room bookings, providing venue and facility support
• Handle front desk reception duties, including answering phone calls, greeting visitors, and managing incoming/outgoing mail and courier services
• Maintain effective communication with different departments to coordinate administrative matters
• Provide logistical and administrative support for company events (e.g., annual dinners, staff activities)
• Assist with senior executives' diary management and travel arrangements
• Manage replenishment of office and pantry supplies, and ensure a well-maintained office environment
• Perform external errands, including cheque banking, posting, and delivery/collection of documents, office supplies, and corporate gifts
• Perform any other duties as assigned by supervisors

Skills

Office administration

Communication

Coordination

Punctuality

Education

Diploma or above

Tools

MS Office

MS Word

Excel

Chinese word processing

Job description

Perform day-to-day office administrative duties, including document processing, filing, and maintenance of record-keeping systems;

Handle procurement of office supplies and coordination of equipment maintenance to ensure adequate office resources.

2. Meeting & Reception Support

Manage and coordinate meeting room bookings, providing venue and facility support

Handle front desk reception duties, including answering phone calls, greeting visitors, and managing incoming/outgoing mail and courier services.

3. Cross-functional Coordination & Communication

Maintain effective communication with different departments to coordinate administrative matters;

Provide logistical and administrative support for company events (e.g., annual dinners, staff activities);

Assist with senior executives' diary management and travel arrangements.

4. Office Operations & External Errands

Manage replenishment of office and pantry supplies, and ensure a well-maintained office environment;

Perform external errands, including handle cheque banking, posting, and delivery/collection of documents, office supplies, and corporate gifts.

5. Perform any other duties as assigned by supervisors

Requirements

Diploma or above

Be punctual

Responsible, detail-oriented, with strong communication and coordination skills;

Presentable with outgoing and pleasant personality

Fluency in written and spoken English, Cantonese and Mandarin

Proficiency in MS Office, including MS Word and Excel and Chinese word processing

Immediately available is preferred