Receptionist / Office Administrator

Stockbeats Limited; Hong Kong; On-site; HKD 201,000 - 268,000; Full time

Job summary

Stockbeats Limited is seeking a receptionist/office administrator to greet visitors and manage the front desk in a professional, welcoming manner. You will coordinate meeting rooms, manage mail and courier services, and assist with general admin tasks in a dynamic office environment.

The role requires strong organizational skills, proficiency in MS Office, and the ability to work independently while handling multiple priorities. Fluency in English and Chinese (Cantonese/Mandarin) is preferred.

Qualifications

• Minimum 1 year of experience in reception, office administration, executive support, or related role.
• Experience in financial services or corporate environments is a plus.
• Strong organizational and time-management skills.
• Proficient with Microsoft Office (Outlook/Word/Excel/PowerPoint).
• Good command of English and Chinese (Cantonese and Mandarin).
• Able to work independently with attention to detail.

Responsibilities

• Greet and welcome visitors professionally and direct them to the appropriate person or department.
• Manage the reception area and maintain a professional office environment.
• Coordinate meeting room bookings and ensure rooms are ready for use.
• Coordinate courier and mail services.
• Prepare and serve refreshments for visitors and guests.
• Monitor and maintain inventory of stationery, office supplies, and pantry items.
• Coordinate office events and provide general office administration support; assist with ad-hoc projects and tasks as assigned.

Skills

Interpersonal skills

Organizational skills

Time management

Attention to detail

Tools

Microsoft Office

Outlook

Word

Excel

PowerPoint

Job description

Greet and welcome visitors professionally and direct them to the appropriate person or department.

Manage the reception area and ensure a professional and welcoming office environment.

Manage meeting room bookings and ensure meeting rooms are clean, tidy, and ready for use.

Coordinate courier and mail services.

Prepare and serve refreshments, including water and beverages, for visitors and guests.

Monitor and maintain inventory of stationery, office supplies, and pantry items.

Coordinate office events, including preparation and setup.

Provide general office administration support and assist with ad-hoc projects and tasks as assigned.

Requirements

Minimum 1 year of experience in reception, office administration, executive support, or a related function.

Previous experience in financial services, professional services, investment firms, or corporate environments is an advantage.

Comfortable interacting with senior management, clients, and external visitors.

Strong organizational and time-management skills, with the ability to manage multiple priorities effectively.

Proficient in Microsoft Office applications, including Outlook, Word, Excel, and PowerPoint.

Able to work independently with good attention to detail and accuracy.

Good command of English and Chinese (Cantonese and Mandarin).

Your application will include the following questions:

• Which of the following statements best describes your right to work in Hong Kong?