Administrative Associate

Clover Aviation Capital; Hong Kong; On-site; HKD 180,000 - 260,000; Full time

Job summary

Clover Aviation Capital in Hong Kong seeks an Assistant Office Administrator to maintain a professional reception, manage procurement, and oversee supplies for the HK office.

You will coordinate meeting room readiness, liaise with building management, and handle onboarding/offboarding while supporting events. Strong English and Chinese communication is required for daily interactions.

Qualifications

• University graduate with at least 2 years of administrative experience in a sizeable organization.
• Knowledge in handling customer inquiries and greeting guests.
• Good command of Microsoft Office and AI tools (Word, Excel, PowerPoint, Outlook, etc.).
• Strong teamwork with excellent communication and interpersonal skills.
• Service-oriented, proactive, meticulous and well-organized.
• Fluent in English and Chinese (Cantonese and Mandarin); conversational Japanese is a plus.

Responsibilities

• Maintain the Company reception service in a professional way in HK office.
• Manage general office procurement and optimize supplies including stationery, snacks, beverages, business cards, gifts, courier, car service, staff cards, cleaning, electricity, plants and flowers.
• Meeting room management and monthly readiness reporting.
• Liaise with building management and service providers on facilities and maintenance.
• Coordinate onboarding and offboarding and manage company property and inventory.
• Assist with corporate events and activities such as company outings, gatherings, dinners and ESG events.
• Handle other ad hoc projects as required by the manager.

Skills

Customer service

Communication

Team player

Proactive

Interpersonal skills

English/Chinese communication

Education

University degree

Tools

Microsoft Office

AI tools

Job description

• Maintain the Company reception service in a professional way in HK office.
• Manage general office procurement and maintain an optimized level of supplies, including but no limit to stationery, snacks and beverages, business card, general corporate gift, courier service, car service, staff card, cleaning service, electricity supply, green plant & flower rental.
• Meeting room management, keep it as ready-for-use conditions all the time and release the monthly meeting room report.
• Liaise with building management and service providers on office facilities and maintenance.
• Coordinate onboarding and offboarding arrangements and manage company property and inventory records.
• Assist with corporate events and activities as scheduled, such as company outing, monthly gathering, annual dinner, ESG event, online event and so on.
• Handle other ad hoc projects required by the manager.

Qualifications and Requirements

• University graduate with at least 2-year administrative working experience preferably managing reception counter in a sizeable organization.
• Knowledge in handling customers’ inquiries and greeting guests.
• Good knowledge of Microsoft Office suite products and AI tool (i.e. Word, Excel, PowerPoint, Outlook etc.)
• Good team player with excellent communication and interpersonal skills.
• Service–orientated, proactive, meticulous, and well-organized.
• Good command of both spoken and written English and Chinese (Cantonese and Mandarin). Conversational Japanese would be an advantage.