Receptionist & Administrative Assistant

Nikoyo (HK) Ltd; Hong Kong; On-site; HKD 201,000 - 268,000; Full time

Job summary

Nikoyo (HK) Ltd is seeking a highly organized Receptionist & Administrative Assistant to join our Administration team. You will be the first point of contact for visitors, manage communications, and provide reliable office support to ensure smooth daily operations.

Based in Hong Kong, the role covers procurement, inventory, event support, travel arrangements, and handling local and cross-border car-related tasks.

Qualifications

• Certificate or diploma in Business Administration or a related discipline.
• At least 2 years of experience in a receptionist or office administration role.
• Good command of spoken and written English, Chinese, Cantonese and Mandarin.
• Strong working knowledge of Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Exceptional time management skills with the ability to prioritize tasks and meet deadlines.
• A true team player with a positive attitude, high adaptability, and a willingness to learn.

Responsibilities

• Act as the primary point of contact for visitors, clients, and staff of our branch offices outside of Hong Kong to provide reception services with courtesy and professionalism.
• Manage the procurement, inventory control and maintenance of all office supplies and equipment.
• Maintain a welcoming and vibrant office environment, including the routine care of indoor office plants and the upkeep of a clean and hygienic pantry.
• Support the organization of internal company events.
• Coordinate daily luncheon logistics for senior executives, including managing catering orders, purchasing meals, or coordinating meal preparation as requested.
• Administer the business travel policy and arrange flight and accommodation bookings for business trips.
• Manage vehicle licensing and insurance renewals for both local (HK) and cross-border company cars.
• Undertake other ad-hoc duties as required to support the evolving needs of the business.

Skills

English proficiency

Cantonese

Mandarin

Education

Certificate or Diploma in Business Administration

Tools

Microsoft Office

Job description

We are looking for a highly organized and proactive Receptionist & Administrative Assistant to join our Administration team. As the primary point of contact for our office, you will set a welcoming and professional tone for visitors, handle incoming communications, and provide reliable office administrative support to ensure smooth day-to-day operations.

Responsibilities:

Act as the primary point of contact for visitors, clients, and staff of our branch offices outside of Hong Kong to provide reception services with courtesy and professionalism.

Manage the procurement, inventory control and maintenance of all office supplies and equipment.

Maintain a welcoming and vibrant office environment, including the routine care of indoor office plants and the upkeep of a clean and hygienic pantry.

Support the organization of internal company events.

Coordinate daily luncheon logistics for senior executives, including managing catering orders, purchasing meals, or coordinating meal preparation as requested.

Administer the business travel policy and arrange flight and accommodation bookings for business trips.

Manage vehicle licensing and insurance renewals for both local (HK) and cross-border company cars.

Undertake other ad-hoc duties as required to support the evolving needs of the business.

Requirements:

Certificate or diploma in Business Administration or a related discipline.

At least 2 years of experience in a receptionist or office administration role.

Good command of spoken and written English, Chinese, Cantonese and Mandarin.

Strong working knowledge of Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

Exceptional time management skills with the ability to prioritize tasks and meet deadlines.

A true team player with a positive attitude, high adaptability, and a willingness to learn.

Attractive salary and fringe benefits will be offered to the successful candidates.

Applicants who are not invited to interview within 8 weeks may consider their applications unsuccessful. All personal data provided will be used for recruitment purpose. All personal data of unsuccessful candidates will be destroyed after 6 months.

Your application will include the following questions:

• Which of the following Microsoft Office products are you experienced with?
• Which of the following statements best describes your right to work in Hong Kong?
• What's your expected monthly basic salary?
• How many years' experience do you have as an office administrator?
• How many years' experience do you have as an Administrative Receptionist?

We are a professional service, solutions integration provider and authorized distributor of leading brands of storage products for information storage and its management in Hong Kong and China With years of experience in Document Management Systems, in house developed software product and implementation of Enterprise Content Management Solutions, we are taking care the needs in IT market.

We are serving customers from government and enterprises to manage, use, protect, and share their information assets more efficiently and cost-effectively. Our solutions integrate networked storage technologies, storage systems, software, and services for every major computer platform.

We are a professional service, solutions integration provider and authorized distributor of leading brands of storage products for information storage and its management in Hong Kong and China With years of experience in Document Management Systems, in house developed software product and implementation of Enterprise Content Management Solutions, we are taking care the needs in IT market.

We are serving customers from government and enterprises to manage, use, protect, and share their information assets more efficiently and cost-effectively. Our solutions integrate networked storage technologies, storage systems, software, and services for every major computer platform.