Projects Administration Officer

Airport Authority Hong Kong; Hong Kong; On-site; HKD 240,000 - 360,000; Full time

Job summary

Airport Authority Hong Kong is seeking a capable administrative professional to support project administration and document control on a fixed-term contract. You will handle clerical duties, prepare correspondence and submission replies, and maintain EDMS records.

Ideal candidates have a Diploma or above in related fields (or secondary with substantial experience), strong communication and organization skills, and proficiency in MS Office and Chinese word processing.

Qualifications

• Must have 5+ years' relevant experience in project administration or document control.
• Diploma or above in related disciplines; secondary level with experience considered
• Strong communication, interpersonal and organizational skills
• Proficient in MS Office and Chinese word processing; Excellent English and Chinese

Responsibilities

• Assist Senior Managers in handling clerical duties including correspondence and contractor submissions
• Assist in the preparation of documents including daily correspondence and submission replies
• Maintain the documents and records in Electronic Document Management System (EDMS)
• Provide administrative support including preparation of reports and scheduling of office activities
• Assist in ad-hoc duties as required

Skills

Attention to detail

Communication skills

Organizational skills

Self-motivation

Proactive

Bilingual English/Chinese

Education

Diploma or above in Business Administration / Secretarial Studies

Secondary level with 6+ years of relevant experience

Tools

MS Office

Chinese word processing

Job description

Where Your Career Takes Flight

Airport Authority Hong Kong (AA) manages and operates Hong Kong International Airport, one of the finest and busiest airports in the world.

We now invite high calibre talent with creativity and passion to join us for a rewarding and meaningful career journey.

We care for our people and provide colleagues with a fair, open and supportive workplace.

By joining us, you will contribute to the continued success and growth of a key infrastructure and economic engine of Hong Kong, gaining invaluable experiences in a unique environment and enjoying boundless opportunities to unleash your full potential.

Together we will share the pride of our leadership status in the global aviation industry and our commitment to sustainability.

This is a fixed-term contract position of minimum 2 years with possibility for renewal subject to organization need and individual performance.

Responsibilities:

• Assist Senior Managers/ Mangers in handling clerical duties including correspondence and contractor's submissions
• Assist in the preparation of documents including daily correspondence and submission replies
• Maintain the documents and records in Electronic Document Management System (EDMS)
• Provide administrative support including preparation of reports and scheduling of office activities
• Assist in ad-hoc duties as required

Requirements:

• Diploma or above in Business Administration, Secretarial Studies or other related disciplines with at least 5 years' relevant working experience in project administration, work process management and/or document control. Secondary level with at least 6 years' relevant working experience will also be considered
• Meticulous, responsible, self-motivated and proactive
• Good communication, interpersonal and organizing skills
• Proficient in MS Office applications and Chinese word processing
• Excellent command of written and spoken English and Chinese. Knowledge in Putonghua is an advantage