Project Officer / Project Assistant (Contract)

Gary Cheng CPA Limited; Hong Kong; On-site; HKD 180,000 - 240,000; Full time

Job summary

Gary Cheng CPA Limited in Hong Kong is seeking an administrative support professional to handle document submissions, organize records, and assist with reports through the ESS system. The role requires meticulous filing, confidentiality, and strong English communication with clients and internal teams.

You will support Partners and senior staff with clerical tasks, follow up on case timelines, and ensure accurate data entry and document processing.

Qualifications

• Good communication handling and customer service experience is an advantage.
• English reading and writing for document and system instructions.

Responsibilities

• Handle documents submitted by individuals and check completeness and consistency.
• Organize, scan, compile and prepare documents for submission.
• Assist in drafting/uploading reports via ESS.
• Maintain filing records (electronic and physical).
• Follow up with internal team on case status and submission timelines.
• Ensure confidentiality, data privacy and conflict-of-interest compliance.
• Provide clerical and administrative support for Partners or senior staff.
• Perform other project-related administrative tasks.

Skills

Interpersonal skills

Patience

English proficiency

Document handling

Customer service

Education

Secondary education or above

Tools

Internal systems

Job description

Established in 1998, Gary Cheng CPA Limited is a leading local professional accounting firm in Hong Kong serving both private companies and public listed companies in Hong Kong as well as multinational corporations.

Key Responsibilities

• Handle documents and information submitted by individuals, and check the completeness and consistency of documents
• Organize, scan, compile and prepare documents for further submission
• Assist in drafting/ uploading reports and related documents via a designated Electronic Submission System (ESS)
• Maintain proper filing records (both electronic and physical) in accordance with internal requirements
• Follow up with internal team members on case status and submission timelines
• Ensure compliance with confidentiality, data privacy, and conflict-of-interest requirements
• Provide clerical and administrative support for tasks assigned by Partners or senior staff
• Perform other project-related administrative support as assigned

Requirements

• Secondary education or above (tertiary education is not mandatory)
• Strong patience and good interpersonal skills, especially when dealing with individuals
• Experience in communication handling, customer service, case follow-up, or document processing is an advantage
• Good command of English (with the ability to understand and handle documents and system instructions)
• Proficient in basic computer operations for document handling, data input, and use of internal systems
• Detail-minded, organized, responsible and good time management skill

Additional Information

• Contract period is expected to run up to January 2028, subject to project requirements
• A completion / end-of-contract bonus will be payable upon satisfactory completion of the contract

The information provided will be treated in strict confidence & be used only for consideration of your application. We may retain the unsuccessful applications for a maximum period of 24 months.