Project Secretary – 2 years contract

CPJobs International; Hong Kong; On-site; HKD 240,000 - 320,000; Full time

Benefits offered by this job

Group medical

Contract gratuity

5 days workweek

Job summary

CPJobs International is seeking a seasoned professional to provide comprehensive secretarial and administrative support to the Planning Development Department in Hong Kong. The role coordinates with internal teams and external partners on routine project matters and maintains orderly filing for tenders, reports, and drawings.

The candidate should have higher diploma or above, at least 5 years in secretarial or coordination roles, and strong English/Chinese communication.

Qualifications

• Excellent in managing documentation and correspondence.
• Strong interpersonal and communication skills.
• Good command of written and spoken English and Chinese; Mandarin is a plus.

Responsibilities

• Provide comprehensive secretarial and administrative support to the Planning Development Department.
• Coordinate with PMs, Site, JV partners, Consultants, Contractors; liaise with stakeholders on routine matters.
• Develop and maintain an orderly filing and document control system for project-related documents (tenders, reports, drawings).
• Prepare and distribute internal and external communications and correspondence.
• Perform ad hoc duties as assigned.

Skills

Interpersonal skills

Communication skills

Documentation management

Education

Higher Diploma or above

Job description

• Exposure to large scale property development projects

• Comprehensive secretarial and administrative support

• 5 days, Contract gratuity, Group medical
  

Responsibilities

• Provide comprehensive secretarial and administrative support to the Planning Development Department

• Coordinate with internal and external parties such as PMs, Site, JV partners, Consultants, Contractors on routine project related matters, act as a key liaison with relevant stakeholders

• Develop and maintain an orderly filing and document control system for project-related documents, including tenders, reports, quotations, drawings and submissions

• Prepare and distribute internal and external communications and correspondence

• Perform ad hoc duties as assigned

Requirements

• Higher Diploma or above in any discipline

• Minimum of 5 years of relevant working experience in secretarial, project coordination or administrative role

• Excellent in managing documentation and correspondence

• Strong interpersonal and communication skills

• Strong sense of responsibility and able to work independently

• Good command of written and spoken English and Chinese, fluent in Mandarin is definitely an advantage

• Immediate available is preferred

(Working Location : 10/F, Three Pacific Place, 1 Queen's Road East, Hong Kong)