Contract & Project Assistant

Shanghai BSF Human Resources Co., Ltd; Hong Kong; On-site; HKD 268,000 - 357,000; Full time

Job summary

Shanghai BSF Human Resources Co., Ltd seeks a meticulous Contract & Project Assistant to drive local contract administration, supplier coordination, and project settlements in Hong Kong. You will draft and review contracts, coordinate with vendors, and ensure timely payments and audit-ready documentation.

The role requires 1–5 years of relevant experience, a Bachelor's degree, and fluency in Cantonese, Mandarin, and English for handling official documents and contracts.

Qualifications

• Bachelor's degree or above in Business Management, Engineering Management, Finance, or related disciplines.
• 1–5 years of experience in project support, contract administration, sales administration, or general business operations.
• Experience in Hong Kong import/export trade operations, construction, M&E engineering, or data center industry is a plus.
• Fluent in Cantonese and Mandarin; professional business English for contracts and official documents.
• Legally authorized to work in Hong Kong without visa sponsorship.

Responsibilities

• Contract Administration: Assist in drafting and reviewing local business contracts with suppliers and subcontractors, ensuring alignment with HK regulations and internal compliance.
• Vendor Coordination: Maintain communication with local subcontractors and material suppliers; manage quotation collection and price comparison analysis.
• Financial and Project Settlement: Verify project progress documents, track invoices, process payment applications, and follow up on accounts receivable.
• HQ Alignment: Act as communication bridge between HQ project teams and local HK finance/admin divisions.
• Business Archiving: Establish and maintain archive of contracts, quotations, and payment vouchers for audit readiness.

Skills

Data validation

Cross-functional coordination

Contract administration

Attention to detail

Education

Bachelor's degree or above

Job description

Job brief

Our client is a highly reputable enterprise at the forefront of digital infrastructure construction and data center EPC services. Known for their robust cross-border compliance and mature project implementation, they are dynamically expanding their Hong Kong footprint. To support this growth, they are seeking a meticulous Contract ＆ Project Assistant to drive local contract administration, supplier coordination, and project settlements.

Responsibilities

• Contract Administration: Assist in drafting and reviewing local business contracts with suppliers and subcontractors, ensuring absolute alignment with HK regulations and internal compliance.
• Vendor Coordination: Maintain active communication with local subcontractors and material suppliers; manage quotation collection and price comparison analysis.
• Financial and Project Settlement: Verify project progress documents, track invoices, process payment applications, and follow up on accounts receivable.
• HQ Alignment: Act as the vital communication bridge between the HQ project teams and local HK finance/admin divisions.
• Business Archiving: Establish and maintain a traceable archive of contracts, quotations, and payment vouchers for strict audit readiness.

Requirements

• Education: Bachelor's degree or above (Business Management, Engineering Management, Finance, or related disciplines preferred).
• Experience: 1–5 years of experience in project support, contract administration, sales administration, or general business operations. Experience in Hong Kong import/export trade operations, construction, M＆E engineering, or the data center industry is a huge advantage. Enthusiastic fresh graduates are welcome!
• Language Skills: Fluent in Cantonese and Mandarin; professional business English proficiency for handling legal contracts and official documents.
• Core Competencies: Meticulous data validation skills, logical thinking, and strong cross-functional project follow-up capabilities.
• Work Authorization: Legally authorized to work in Hong Kong without visa sponsorship.