Business Assistant (EPC / Construction/MEP)

Shanghai BSF Human Resources Co., Ltd; Hong Kong; On-site; HKD 240,000 - 360,000; Full time

Job summary

Shanghai BSF Human Resources Co., Ltd. is seeking a meticulous Business Assistant to drive local contract administration, supplier coordination, and project settlements in Hong Kong. The role requires Cantonese/Mandarin fluency, English proficiency for contracts, and 1–2 years of relevant experience.

Fresh graduates welcome. Work authorization in HK is required. The ideal candidate will manage contracts, coordinate with local M&E subcontractors and suppliers, verify progress documents,

Qualifications

• Legally authorized to work in Hong Kong without visa sponsorship.
• Bachelor's degree or above (Business Management, Engineering Management, Finance, or related disciplines preferred).
• 1–2 years of experience in business assistance, project support, or sales administration; background in construction, M&E engineering, or the data center industry is a plus.
• Fluent in Cantonese and Mandarin; professional business English proficiency for handling legal contracts and official documents.
• Meticulous data validation skills, logical thinking, and strong cross-functional project follow-up capabilities.

Responsibilities

• Contract Administration: Assist in drafting and reviewing local business contracts with suppliers and subcontractors, ensuring alignment with HK regulations and internal compliance.
• Vendor Coordination: Maintain communication with local M&E subcontractors and material suppliers; manage quotation collection and price comparison analysis.
• Financial and Project Settlement: Verify project progress documents, track invoices, process payment applications, and follow up on accounts receivable.
• HQ Alignment: Act as the communication bridge between the HQ project teams and local HK finance/admin divisions.
• Business Archiving: Establish and maintain a traceable archive of contracts, quotations, and payment vouchers for audit readiness.

Job description

Job brief

Our client is a highly reputable enterprise at the forefront of digital infrastructure construction and data center EPC services. Known for their robust cross-border compliance and mature project implementation, they are dynamically expanding their Hong Kong footprint. To support this growth, they are seeking a meticulous Business Assistant to drive local contract administration, supplier coordination, and project settlements.

Responsibilities

• Contract Administration: Assist in drafting and reviewing local business contracts with suppliers and subcontractors, ensuring absolute alignment with HK regulations and internal compliance.
• Vendor Coordination: Maintain active communication with local M&E subcontractors and material suppliers; manage quotation collection and price comparison analysis.
• Financial and Project Settlement: Verify project progress documents, track invoices, process payment applications, and follow up on accounts receivable.
• HQ Alignment: Act as the vital communication bridge between the HQ project teams and local HK finance/admin divisions.
• Business Archiving: Establish and maintain a traceable archive of contracts, quotations, and payment vouchers for strict audit readiness.

Requirements

• Work Authorization and Experience: Legally authorized to work in Hong Kong without visa sponsorship, with relevant experience in Hong Kong import/export trade operations.
• Education: Bachelor's degree or above (Business Management, Engineering Management, Finance, or related disciplines preferred).
• Experience: 1–2 years of experience in business assistance, project support, or sales administration. Background in construction, M＆E engineering, or the data center industry is a huge advantage. Enthusiastic fresh graduates are welcome!
• Language Skills: Fluent in Cantonese and Mandarin; professional business English proficiency for handling legal contracts and official documents.
• Core Competencies: Meticulous data validation skills, logical thinking, and strong cross-functional project follow-up capabilities.