Senior PMO Specialist / Coordinator (eMPF) - IC

Classy Wheeler Limited; Hong Kong; On-site; HKD 334,800 - 558,000; Full time

Job summary

A leading technology firm in Hong Kong is seeking a Senior PMO Specialist to oversee the PMO organization. In this role, you will manage resources, ensure compliance with contract terms, and maintain financial budgets. You'll be responsible for reporting to stakeholders and organizing governance meetings. The ideal candidate should have a degree in Business IT or a related field, alongside 5+ years in Project Management within the IT industry. Strong communication and scope management skills are essential.

Qualifications

• 5+ years of experience in Project Management, PMO in the IT industry.
• Experience managing the PMO for a System Integrator.
• Experienced in full SDLC of software projects delivery.

Responsibilities

• Build and control the PMO organisation.
• Report to executive level stakeholders.
• Organize governance meetings and track action items.
• Ensure compliance with contract terms & conditions.

Skills

Project Management

Communication skills

Interpersonal skills

Report writing

Scope management

Education

Degree in Business IT, Computing Science, Engineering or equivalent

Job description

Client Description

Job Description

Senior PMO Specialist

Responsibilities

• Able to build and control the PMO organisation (resources, work plan, ownership, etc.)
• Reporting to executive level internal and external (customer) stakeholders
• Governance: Organize various governance meetings with stake holders and keep track of action items
• Compliance: Ensure the program team is performing and delivering in compliance with the contract terms & conditions with customer
• Financial: Maintain financial budget, forecast & actual cash flow financial status update
• Change: Maintain change control & management process and keep track of all change requests
• Transition: Maintain transition management process and keep track
• Communication: Communication management for the program
• Human Resource: Maintain the resource repository, liaise with HR recruiting team to fulfil program resource demand as per HR capacity and forecasting. Training and manage the resource induction
• KPI: Keep track of Program KPIs
• Process: define and evolve various organization process and maintain it
• Contracts: Custodian of the contracts and SoWs and supporting program, procurement and legal teams regarding vendor engagement and management
• Quality Assurance :Ensure Quality Assurance of all the deliverables
• Repository: Provide a central repository for all projects under the engagement and project information
• Maintain and keep track the repository of all deliverable and follow up with the stake holders as per statement of work

Responsibilities

• PMO encompasses Program and Project Management Offices. The PMO Coordinator role oversees the administration needs of projects and programs to support overall governance and effective performance management.
• Supporting a common set of best practices, principles and templates for managing programs as well as tracking and reporting on Program health.
• Contribute to the achievement of business plan objectives and the efficiency and effectiveness of the organization by:
• Assisting the Head of PMO and Head of Delivery in providing support and administrative duties for the PMO office
• Coordinating PMO processes, systems/tools and ensuring governance is adhered to and that reporting is actioned by Program/Project Directors/Managers
• Coordinating PMO activities including coordination of the PMO SharePoint site, Program Management tools, mailbox, calendar and assisting with development/delivery of Program learning and development workshops
• Supporting the Program team in driving the organization towards: i. interpreting the strategy into targeted initiatives ii. translating the initiatives into achievable programs and/or projects iii. scheduling the portfolio of projects (through an overall program plan) iv. coordinating information and program / project reporting v. understanding the impact of overall programs across organization business and operating models vi. supporting maintenance of Program tools and methodologies.
• Assist the Head of PMO and the Head of Delivery by coordinating Governance activities and initiatives to improve capability, including developing training material, communications and the analysis of information
• Organize (and schedule) Program meetings with Boards, Steering Groups, Program/Project Directors/Managers and other Program stakeholders. Support preparation of materials for meetings and ensure distribution in a timely manner
• Assist the Head of PMO in compiling Program status reports
• Maintain accuracy of Program plan
• Regularly update program risks, assumptions, issues and dependencies (RAID) logs
• Support Head of PMO with Program/Project Health Checks
• Maintain PMO documentation and knowledge management across all PMO systems, processes and platforms (including SharePoint and Program Management tool) and champion best practice

Job Requirements

• Degree in Business IT, Computing Science, Engineering or equivalent
• 5+ years of experience in Project Management, PMO in the IT industry
• Experience in managing the PMO for System Integrator (Accenture, IBM, AMDOCS, etc.)
• Experienced in full SDLC of software projects delivery
• Strong Communication skills and report writing skills
• Strong interpersonal / soft skills
• Experienced in creating and maintaining complex project plans
• Strong scope management skills and experience managing partners