Project Management Administrator

AB CONCEPT LIMITED; Hong Kong; Híbrido; HKD 223.000 - 335.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Group Medical Insurance

Birthday leave

Paid annual leave 12–18 days

Descripción de la vacante

AB CONCEPT LIMITED is seeking an Executive & Team Support professional in Hong Kong to provide high-level administrative support to the Project Director and senior management. The role covers billing, travel, and cross-functional coordination within a global team, with strong English/Cantonese/Mandarin skills and advanced MS Office proficiency.

The position offers a hybrid work arrangement, including one WFH day per week, and an attractive remuneration package with group medical insurance and

Formación

• Diploma holder or above in Business Administration, Management, or a related discipline.
• Minimum 3 years of relevant administrative or project coordination experience; experience as a Team Secretary will be an advantage.
• Excellent command of spoken and written English, Cantonese, and Mandarin.
• Proficient in Microsoft Office applications, including Word, Excel (advanced skills in VLOOKUP and Pivot Tables preferred), PowerPoint, and Chinese Word Processing.
• Basic knowledge of business accounting and invoicing procedures.
• Strong communication, interpersonal, and organizational skills.
• Self-motivated, detail-oriented, responsible, and able to work independently with minimal supervision.

Responsabilidades

• Executive & Team Support: Provide high-level administrative support to the Project Director and top management, including efficient data entry, digital and hard-copy filing, and routine documentation.
• Financial & System Administration: Oversee detailed billing administration, financial tracking, system provisioning, and the generation of comprehensive monthly project reports.
• Travel & Logistics Management: Coordinate end-to-end business travel arrangements, including flight and accommodation bookings, travel documentation, budget tracking, and vendor relations with travel agencies.
• Cross-Functional Coordination: Act as a central liaison between Finance, Human Resources, Design, and internal project teams to streamline day-to-day administrative operations.
• Vendor & Claims Governance: Manage vendor claims to ensure alignment with internal workflows, while maintaining a meticulous master record of quotations, invoices, and payment statuses.
• Project Tracking & Reporting: Support project lifecycles by assisting with initial project setup, service period summaries, and ad-hoc client submissions for billing purposes.
• Operational Flexibility: Execute ad-hoc assignments and undertake additional duties as required to support evolving project needs.

Conocimientos

Administrative support

Project coordination

Communication skills

MS Office proficiency

Trilingual English/Cantonese/Mandarin

Educación

Diploma or above in Business Administration/Management

Herramientas

Excel (VLOOKUP, Pivot Tables)

Word

PowerPoint

Chinese Word Processing

Descripción del empleo

Executive & Team Support: Provide high-level administrative support to the Project Director and top management, including efficient data entry, digital and hard-copy filing, and routine documentation;

Financial & System Administration: Oversee detailed billing administration, financial tracking, system provisioning, and the generation of comprehensive monthly project reports;

Travel & Logistics Management: Coordinate end-to-end business travel arrangements, including flight and accommodation bookings, travel documentation, budget tracking, and vendor relations with travel agencies;

Cross-Functional Coordination: Act as a central liaison between Finance, Human Resources, Design, and internal project teams to streamline day-to-day administrative operations;

Vendor & Claims Governance: Manage vendor claims to ensure alignment with internal workflows, while maintaining a meticulous master record of quotations, invoices, and payment statuses;

Project Tracking & Reporting: Support project lifecycles by assisting with initial project setup, service period summaries, and ad-hoc client submissions for billing purposes;

Operational Flexibility: Execute ad-hoc assignments and undertake additional duties as required to support evolving project needs.

Requirements

Diploma holder or above in Business Administration, Management, or a related discipline;

Minimum 3 years of relevant administrative or project coordination experience; experience as a Team Secretary will be an advantage;

Excellent command of spoken and written English, Cantonese, and Mandarin;

Proficient in Microsoft Office applications, including Word, Excel (advanced skills in VLOOKUP and Pivot Tables preferred), PowerPoint, and Chinese Word Processing;

Basic knowledge of business accounting and invoicing procedures;

Strong communication, interpersonal, and organizational skills;

Self-motivated, detail-oriented, responsible, and able to work independently with minimal supervision.

What can you expect?

Studio culture of Work Smart Play Hard;

Being part of a global team that shares expertise and ideas with no geographical boundaries;

Friendly and flexible working environment;

Work from Home a day every week;

Attractive remuneration package;

Group Medical Insurance;

12 - 18 days paid annual leave and birthday leave entitlement;

Topmost location at the heart of vibrant city of Hong Kong.