Project Executive (Event Management)

Hong Kong Trade Development Council; Hong Kong; On-site; HKD 201,000 - 357,000; Full time

Job summary

The Hong Kong Trade Development Council (HKTDC) invites a dynamic professional to join its Business Planning and Digital Business Department under the Consumer Goods and Lifestyle Cluster, to help strengthen Hong Kong’s role as Asia’s international business platform.

Responsibilities include providing onsite operations and logistics support for trade fairs, coordinating with external parties and internal teams on technical arrangements, and preparing materials and briefings for events.

Qualifications

• Degree holder with a minimum of 2 years' working experience.
• Proactive, well-organised, self-motivated, efficient, responsible and detail-minded, able to work under pressure and tight deadline.
• Excellent co-ordination and interpersonal skills, tactful in dealing with all levels of people.
• Be flexible and a good team player.

Responsibilities

• Provide support for onsite operations and logistics during trade and public fairs to ensure smooth event delivery and a high-quality participant experience.
• Coordinate with external parties and internal departments on technical arrangements for buyer registration, briefing sessions and related event activities.
• Proofread and follow up on graphics and artwork for event setup, including backdrops, signage and displays.
• Prepare buyer badges and printed materials, and produce eDMs, including content development and performance monitoring.
• Liaise with service providers on the recruitment and management of temporary staff and other outsourced services.
• Conduct briefings for onsite temporary staff and prepare related briefing materials.
• Handle enquiries from exhibitors, buyers and other event participants in a professional and timely manner.
• Assist in desktop research, market intelligence gathering, preparation of reports and presentations, and post-event evaluations.
• Provide administrative support, including data entry, scheduling, documentation management and coordination across teams.

Skills

Bilingual English/Chinese

Teamwork

Attention to detail

Time management

Education

Bachelor's degree or above

Tools

MS Office (Excel/PowerPoint)

Job description

The Hong Kong Trade Development Council (HKTDC), the statutory organisation promoting Hong Kong’s external trade, we organises more than 30 world‑class international trade fairs in Hong Kong each year. These fairs which cover various industries and sectors, create opportunities for companies to promote their products and services to buyers from all over the world. We are now seeking a dynamic, high-calibre, and experienced professional to join our Business Planning and Digital Business Department under the Consumer Goods and Lifestyle Cluster, helping to strengthen Hong Kong’s role as Asia’s international business platform.

Responsibilities:

Provide support for onsite operations and logistics during trade and public fairs to ensure smooth event delivery and a high‑quality participant experience.

Coordinate with external parties and internal departments on technical arrangements for buyer registration, briefing sessions and related event activities.

Proofread and follow up on graphics and artwork for event setup, including backdrops, signage and displays.

Prepare buyer badges and printed materials, and produce eDMs, including content development and performance monitoring.

Liaise with service providers on the recruitment and management of temporary staff and other outsourced services.

Conduct briefings for onsite temporary staff and prepare related briefing materials.

Handle enquiries from exhibitors, buyers and other event participants in a professional and timely manner.

Assist in desktop research, market intelligence gathering, preparation of reports and presentations, and post‑event evaluations.

Provide administrative support, including data entry, scheduling, documentation management and coordination across teams.

Perform other ad hoc duties as assigned.

Requirements:

Degree holder with a minimum of 2 years' working experience

Proactive, well-organised, self-motivated, efficient, responsible and detail-minded, able to work under pressure and tight deadline

Excellent co-ordination and interpersonal skills, tactful in dealing with all levels of people

Be flexible and a good team player

Proficiency in MS Office including Excel and PowerPoint

Good command of spoken and written English and Chinese. Fluent Putonghua

Willing to work overtime and on weekends or public holidays

Remuneration and Benefits:

Salary will be commensurate with qualifications and experience. A competitive remuneration and benefits package, including annual leave, medical and dental benefits, will be offered.

The Hong Kong Trade Development Council (HKTDC) is a statutory body established in 1966 to promote, assist and develop Hong Kong's trade. With 51 offices globally, including 13 in Mainland China, the HKTDC promotes Hong Kong as a two-way global investment and business hub.

The HKTDC organises international exhibitions, conferences and business missions to create business opportunities for companies, particularly small and medium-sized enterprises (SMEs), in the mainland and international markets. The HKTDC also provides up-to-date market insights and product information via research reports and digital news channels.

The Hong Kong Trade Development Council (HKTDC) is a statutory body established in 1966 to promote, assist and develop Hong Kong's trade. With 51 offices globally, including 13 in Mainland China, the HKTDC promotes Hong Kong as a two-way global investment and business hub.

The HKTDC organises international exhibitions, conferences and business missions to create business opportunities for companies, particularly small and medium-sized enterprises (SMEs), in the mainland and international markets. The HKTDC also provides up-to-date market insights and product information via research reports and digital news channels.

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