Project Executive

ST Engineering Infa Systems Limited; Hong Kong; On-site; HKD 180,000 - 260,000; Full time

Job summary

ST Engineering Infa Systems Limited is seeking a proactive project administrator to coordinate day-to-day administration, procurement, and logistics for project teams in Hong Kong. You will liaise with Sales, Finance and Engineering to ensure timely delivery of resources and accurate records.

The role involves setting up project records, tracking orders, and producing monthly status reports while maintaining ERP data and supporting smooth project operations.

Qualifications

• Diploma or above in a relevant discipline.
• 2–4 years of relevant experience in project coordination or operations support.
• Experience in telecommunications, IT, engineering or technical services is an advantage.
• Good coordination, communication and organisational skills.

Responsibilities

• Coordinate day-to-day project administration, procurement, logistics and inter-department communication.
• Handle project records and kick-off arrangements in the company system.
• Monitor purchase orders and delivery schedules; follow up on outstanding orders.
• Arrange materials, equipment shipping and logistics to support engineers and project teams.
• Track project progress and prepare status reports for customers and management.
• Maintain project information in the ERP system and ensure proper documentation.

Skills

Project coordination

Communication

Organisational skills

Bilingual English/Chinese

Education

Diploma or higher in Business Administration, Project Management, Finance or related

Tools

MS Office (Excel, Outlook)

ERP systems

Job description

The successful candidate will be responsible for coordinating day-to-day project administration, procurement, logistics and communication with internal departments to ensure projects are properly managed and completed on schedule.

Key Responsibilities

Handle project administration upon order award, coordinate project kick-off arrangements and set up project records in the company's system.

Manage day-to-day project administrative details and communication with relevant departments, including Sales, Finance and Engineering teams.

Coordinate material and equipment procurement, monitor purchase orders and delivery schedules, and follow up on outstanding orders to ensure timely availability of project resources.

Coordinate the receipt, storage and allocation of project materials and equipment, and arrange delivery and logistics to support engineers and project teams.

Follow up with engineers and project managers on project progress, outstanding issues and completion status to ensure timely execution.

Follow up on project completion reports, supporting documents and relevant information for customer billing.

Maintain accurate project information in the company's ERP system and prepare monthly project status reports and other administrative reports as required.

Provide administrative and coordination support to ensure smooth project operations and proper documentation throughout the project lifecycle.

Requirements

Diploma or above in Business Administration, Project Management, Finance or a related discipline.

2-4 years of relevant experience in project coordination, project administration or operations support.

Experience in the telecommunications, IT, engineering or technical services industry is an advantage.

Good coordination, communication and organisational skills.

Proficient in MS Office, particularly Excel and Outlook.

Experience in ERP systems and procurement coordination is an advantage.

Good command of written and spoken English and Chinese.

Responsible, well-organised, detail-minded and able to work independently and meet deadlines.