Project Admin Clerk

Kira Design Limited; Hong Kong; On-site; HKD 201,000 - 290,000; Full time

Job summary

Kira Design Limited in Hong Kong is seeking an Administrative and Office Support professional to provide essential admin and accounting assistance, support HR tasks, and assist the Director. This role requires strong organizational skills and the ability to work well within a team.

You will manage office correspondence, invoices, files, budgeting records, calls, appointments, and coordinate with vendors while ensuring a tidy, well-run office.

Qualifications

• F.5 or above education with relevant experience.
• Minimum 2 years in admin/related roles, preferably in construction or design.
• Must be organized, detail-minded and able to manage time effectively.
• Team player with good communication and problem-solving abilities.
• Proficient in MS Office and Chinese word processing.

Responsibilities

• Provide administrative and accounting support to the organization.
• Handle HR-related tasks and assist a director.
• Manage office correspondence, file organization, invoices, and budgets.
• Perform daily administration including answering calls and scheduling.
• Liaise with internal departments and vendors for office supplies and procurement.
• Monitor facilities cleanliness and supervise cleaning staff.
• Assist with ad hoc duties as required.

Skills

Organizational skills

Time management

Communication

Problem-solving

MS Office

Chinese Word Processing

Education

F.5 or above

Tools

MS Office

Chinese Word Processing

Job description

Job Description and Responsibilities:

• Provides crucial administrative and accounting support to an organization

• Handle HR-related tasks and general support to Director

• Managing office correspondence, organizing files, processing invoices, and maintaining budget records

• Responsible for daily administration works including handling incoming calls, scheduling appointments and courier arrangement.

• Liaise with internal departments and external vendors for office supplies and procurement

• Monitoring company facilities’ tidiness and condition and cleaning lady’s performance

• Assist in ad hoc duties as required

Requirements

• F.5 or above

• At least 2 years of job-related experience, preferably in construction company or design company.

• Well-organized, detail-minded with good time management with a sense of responsibility.

• A good team player with good communication and problem-solving skills.

• Proficient in PC applications including MS Office and Chinese Word Processing.